Facility Executive - Real Estate and Workplace

Responsibilities

• Checking the attendance & allocating the jobs to shift SUPERVISORS.
• Handling day to day general administration
• Ensures proper maintenance and environment of facilities by managing services including cleaning, pest control
• Checking out the action line pending complaints & plan for closure of the issues. Keep mangers informed of any escalations likely.
• Checking the stocks of HK/Pantry consumables verify re order levels & inform the immediate reporting manager to get the stocks. Send HK/pantry consumption report
• Checking vending machine /cooler everyday in case of fault rectify the same with internal source technicians.
• Interacting with Shift executive to make duty rooster and share the same to reporting manager
• Plan weekend activity report and ensure the closure of the same
• Ensure daily snag report and close the same with internal sources
• Perform assigned facility inspections, vendor work completed as per the standard
• Ladies & gents RESTROOMS cleaning activities to ensure. Also Bed spread to be sent for washing MONTHLY
• Must be willing and able to support any after-hours building related activity as required.
• Organize, maintain & co-ordinate all administrative functions
• Interacts with vendors providing services and supplies
• Filing & Documentation Work for a Department
• Outdoor & Liaisoning Work
• Reporting to seniors / Managers / HOD for given work in a Dept
• Checking & processing of bills
• Taking initiatives in follow-ups with various businesses and external agencies
• To take rounds of front office, lobby area, restrooms to ensure a high standard of housekeeping & upkeep
• To ensure front office has newspaper, magazines are placed

Skills

• Excellent inter-personal/oral communication and customer service skills.
• Ability to lead and motivate.
• Excellent organizational and management skills.
• Ability to handle challenging situations and problem solve.

Experience and Qualifications

• 3 to 5 years of experience in Facilities Operations & Maintenance, preferably in a corporate, industrial, or commercial building environment.
• Hands-on experience managing housekeeping, maintenance, vendor coordination, and general administrative functions.
• Basic knowledge of HVAC, electrical systems, plumbing, safety protocols, and asset management.
• Proficiency in MS Office and basic reporting tools.