Facilities Management Specialist

As an Office and Facility Administrator, you will play a crucial role in overseeing daily office operations to ensure efficiency in facility management, office supplies, safety, security, and administrative support. Your primary responsibilities will include handling office courier/logistics, compliance, and employee services to maintain a productive work environment. Additionally, you will provide HR administration support by managing tasks such as onboarding, attendance management, and employee engagement. Your role will involve supervising facility operations to ensure compliance with safety and hygiene standards, as well as monitoring office premises, addressing maintenance issues, and managing contracts for facility operations. You will be responsible for managing workspace arrangements, overseeing meeting room bookings, event coordination, and cost allocation. In terms of office supplies and logistics, you will be required to track office supplies, manage procurement efficiently, handle invoices, courier logistics, and maintain accurate shipment records. Furthermore, you will support the HR department with onboarding essentials and full and final settlements. Your support in maintaining statutory records, attendance tracking, and regulatory compliance will be essential. You will also assist in employee engagement activities, manage attendance records, and provide HR administration support by maintaining employee records and coordinating recruitment activities. Key performance indicators for this role will include evaluating workplace efficiency, vendor performance, cost efficiency, and stock availability. You will also be assessed based on the timeliness of procurement, employee onboarding, travel booking, and delivery accuracy. Success will be measured by the high event success rate and employee satisfaction levels achieved through your efforts.,