Facilities Coordinator

Computershare Business Support Services

12 - 15 years

8 - 15 Lacs

Bengaluru

Posted:4 days ago| Platform:

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Skills Required

Transport Operations Facilities Management Cafeteria Management Soft Services

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

Facilities Coordinator

Overseeing health and safety (H&S) policies and procedures.
Site focal point for health and safety including risk assessments, inductions, and first aid arrangements.
Managing evacuation procedures, policies and training, and assist in staffing of ERT (Emergency Response Team).
Procuring health and safety equipment and consumables.
Managing the service providers under remit such as maintenance, cleaning, security, waste, cafeteria, tuck shop, transport.
Monitoring service provider performance against agreed requirements and escalating issues as appropriate.
Site focal point for compliance with physical security and information security policies in relation to the facilities operations.
Completing, managing & reviewing risk assessments & method statements relevant to remit.
Managing company transport operations for staff and international visitors as, or if, required for the location.
Reviewing and updating the business continuity requirements for the location and with relevant suppliers & in accordance with BCP planning.
Reviewing, updating & communicating policy and procedural change.
Dealing with day-to-day building operational issues, including HVAC and UPS maintenance in absence of Engineering lead.
Supporting information requests for tenders, internal and 3rd party audits.
Supporting internal events (e.g. stalls, catering, charity events).
Ensuring cover for reception duties as required and monitoring Facilities email inbox.
Reviewing and processing Service Now requests, and submitting requests directly, as required
Processing, approving and raising purchase orders, and logging invoices, producing financial operating cost reports and service charge summaries as required.
Sustainability and utilities management collation and monitoring of energy consumption and costs.
Supporting Facilities projects - internal & external as required.
Conducting building & workplace inspections, ensure legislative compliance.
Providing remote support to other offices as required.

Preferred candidate profile

12+ years of facilities management/adminitration experience
Experience in writing and amending policies and procedures.
Ability to write detailed proposals for maintenance and works orders.
Experience of managing health and safety to local legislative compliance.
Experience in managing suppliers/service providers.
Procurement experience in setting up supplier and managing purchase orders.
A good practical knowledge of hard and soft building services.
Financial knowledge in managing operating costs, invoicing and budgets.
Proactive and independent worker.
Excellent communicator (verbal and written).
Excellent IT skills. Proficient in MS Office suite of applications. Skilled in Transport and Security systems software.
Management of Service Level Agreements and Key Performance Indicators.
Relevant industry accreditations and memberships.

Rewards designed for you.

Health and wellbeing

Save for your future.

Paid parental leave,

Income protection

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