Export Documentation Executive

Key Skills & Competencies:

• Proactive, organized, and detail-oriented approach.
• Strong comprehension of end-to-end shipment processes.
• Excellent communication, interpersonal, and follow-up skills.
• In-depth knowledge of international trade, taxation, INCOTERMS (FOB, CIF, DDP, DDU, etc.) and EXIM policies.
• Hands-on experience with ERP, Tally, Advanced Excel.
• Familiar with banking transactions, LC administration, EBRC closure, DGFT & Customs compliances.

Roles & Responsibilities:

• Oversee and manage all export/import shipments while ensuring smooth documentation and compliance.
• Plan, monitor, and track inbound & outbound deliveries; liaise with transporters, CHA, banks, and freight forwarders.
• Supervise logistics, warehouse operations, transportation, and customer services for timely deliveries.
• Handle EXIM documentation including Bill of Lading, Certificate of Origin, Invoice, Packing List, Inspection & Insurance Certificates.
• Open and monitor Letters of Credit (LC), verify LC applications/drafts as per contracts, and ensure compliance with buyer terms.
• Responsible for banking documentation, license management, and DGFT filings.
• Build and maintain strong relations with shipping lines & forwarders to negotiate competitive rates.
• Provide shipment updates to customers regarding status, documents, and payments.
• Analyze logistics performance, budgets, and costs; recommend process improvements.
• Ensure compliance with ISO standards, international trade laws, and local regulations.
• Maintain awareness of government policies related to FTAs, MEIS, Duty Drawbacks, and EXIM benefits.
• Process EXIM bills, month-end provisions, and accounting entries on time.
• Conduct cost analysis of imports and manage goods-in-transit accounting.
• Coordinate inspections for damaged shipments, arrange surveys with insurers, obtain short lading certificates, and file insurance claims.
• Obtain all necessary legal and attested export documents from Chambers of Commerce & Industry.

Additional Responsibilities:

• Work closely with marketing, purchase, and plant teams to align logistics with company operations.
• Handle customer escalations, complaints, and disputes effectively.
• Prepare and share export analysis & reports with management for decision-making.

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Job Type: Full-time

Pay: ₹25,170.43 - ₹35,367.72 per month

Benefits:

• Provident Fund

Experience:

• Export docu: 3 years (Required)

Work Location: In person