Expense Management Specialist

Are you able to handle multiple priorities with energy and enthusiasmDo you enjoy working closely with senior management and a wide range of stakeholders to drive our prioritiesHave you got risk aware driven mindset
We are looking for an exceptional individual to oversee and coordinate the operational risks associated with the companys travel and expense activities. This role involves ensuring compliance with global travel and expense policies, identifying and mitigating risks, and enhancing the overall risk management framework. Key responsibilities: ensure timely approval and reimbursement of expenses, following internal controls and policies. monitor and support expense data input into the company s financial systems. ensure adherence to company travel and expense policies, providing support to employees regarding compliance and policy queries. advise employees on best practices for submitting expenses and using the company s travel systems. maintain and update records of travel and expenses, ensuring accuracy and completeness. assist with month-end and year-end closing procedures related to T&E. perform periodic audits of travel and expense reports to ensure compliance with both internal policies and external regulations. assist in addressing any discrepancies or issues found during audits. provide training or guidance to employees regarding the company s T&E systems and procedures. identify opportunities for improvements in the T&E process, aiming to enhance efficiency, cost-effectiveness, and user experience. work with relevant teams to streamline workflows, automate processes, and implement new tools. able to adopt change management / project related protocols to improve processes, streamline BAU and support internal T&E initiatives. You will be working in UBS Group Real Estate and Supply Chain (GRESC), specifically with the Global Travel and Expense Management team focus on operations and located in our Pune office in India. GRESC manages UBS s global real estate portfolio, provides workplaces that support our employees and clients, and drives the sourcing and vendor strategy. As GRESC Expense Specialist you will report to the Expense Management Team Lead, and play an important role in managing and overseeing employee s expense process to ensure adherence to company policies and industry standards. You will assist in processing and auditing travel and expense claims, maintaining records, and collaborating with various departments to ensure smooth operations and positive end user support. bachelor s degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience). previous experience in travel and expense management, finance, or related administrative roles is highly preferred. familiarity with expense management software (e. g. , Concur, SAP, or similar platforms) is a plus. understanding of corporate travel policies, expense guidelines, and regulatory compliance requirements. proficient in Microsoft Office Suite, including Excel to support and facilitate data reviews relevant to expense management oversight. knowledge of finance or accounting principles is beneficial. proactive, with the ability to work independently and in a team-oriented environment. strong attention to detail and organizational skills. excellent communication skills, with the ability to assist employees and stakeholders with clarity. strong problem-solving skills and the ability to handle multiple priorities. ability to maintain confidentiality and handle sensitive financial information.