EXIM Executive

Job Description

Role & responsibilities Export Documentation : Prepare export documents including invoices, packing lists, shipping instructions, and other commercial documentation. Coordinate with CHA for shipping bill filing and timely customs clearance. Issue Bill of Lading (BL) instructions and confirm drafts. Import Coordination : Manage import documentation including Bill of Entry, invoices, and delivery orders. Track incoming shipments, coordinate with shipping agents and CHA for clearance. Ensure all duties and taxes are paid correctly and timely. Liaison with Stakeholders : Work closely with freight forwarders, shipping lines, CHAs, banks (for LC-related documentation), and regulatory authorities. Coordinate with internal teams (sales, warehouse, accounts) for seamless shipment execution. Compliance & Regulatory Affairs : Ensure adherence to EXIM regulations, customs laws, DGFT guidelines, and company policies. Apply for and maintain licenses, EPCG, MEIS, RODTEP claims, and other export benefits. Shipment Planning & Execution : Arrange for container booking, tracking shipments, and updating dispatch records. Follow up for timely delivery and resolve any transit issues. Bank Documentation : Prepare and submit documents under Letter of Credit (LC), Bank Realization Certificate (BRC), and advance license closures. Coordinate with banks for remittances and documentation settlements. Record Keeping : Maintain updated records of all shipments (export and import). Ensure timely data entry into ERP or internal systems. Audit & Reporting : Support internal and external audits by maintaining accurate records. Prepare periodic MIS reports on shipment status, costs, and delivery timelines. Preferred candidate profile Graduate or Postgraduate in International Business / Commerce / Logistics or related field. 25 years of experience in export-import operations (preferably in manufacturing/trading). Knowledge of customs procedures, DGFT, LC documentation, Incoterms, HS codes.