Executive - Tenders & Proposals

Position : Executive - Tender & Proposal

Department: BD & Proposals Team
Location: Navi MumbaiReporting To: Manager - BD & Tenders and ProposalsExperience: 2-5 Years (Wastewater / Solid Waste Management sector)Education: M.Sc. / B.Sc. in Environmental Science/B.Sc. in Chemistry / Biochemistry / Biology

Job Location - The Affairs, near Palm Beach road, Sanpada West. (Near to Vashi station).

Key Responsibilities:

1

• Proactively track government, semi government and private portals for enquiry generation through relevant tender opportunities.
• Analyze eligibility/ qualification, scope of work in the tender, technical requirements, and submission criteria for each opportunity.
• Summarize findings and share within the team for decision-making.

2

• Prepare, review, and maintain accurate documentation as per client requirements and internal standards.
• Ensure completeness, correctness, and consistency of all proposal-related documents.
• Maintain version control and update revision histories for audit and reference purposes.

3

• Compile and organize all necessary documents required for tender submission.
• Ensure that submissions are timely, compliant with client guidelines, and error-free.
• Coordinate with external stakeholders (consultants, vendors) when necessary for supporting documents.

4

• Work closely with cross-functional teams including Technical, Civil, Process, Electrical, Accounts and Proposal teams.
• Collect technical inputs, drawings, and costing details required for tender submissions.
• Act as a communication bridge to ensure smooth information flow across departments.

5

• Maintain structured and accessible records of enquiries, tenders, proposals, MOMs, clarifications, and revisions.
• Ensure that all documents are stored in designated common server folders for team-wide access.
• Update trackers regularly to reflect the status of each opportunity.

6

• Verify that all documents and submissions strictly adhere to client tender requirements, guidelines, and company SOPs.
• Ensure quality standards are met by double-checking formatting, completeness, and accuracy.
• Support internal audits and compliance reviews when required.

7

• Accompany senior team members for site visits or client meetings when needed.
• Record discussions, minutes of meeting, and follow-up action items for internal circulation.
• Provide on-ground support in understanding site-specific requirements.

8

• Prepare consultancy-related documents/Proposal such as Detailed Feasibility Reports (DFR), feedstock analysis reports, and budgetary offers.
• Collect and compile supporting data for proposals, ensuring accuracy and professional presentation.
• Gain exposure to techno-commercial proposal development under the guidance of the Proposal team.

Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to organize and manage documents systematically

Soft Skills:

• Strong written and verbal communication.
• Analytical mindset with attention to detail.
• Ability to work collaboratively in a team environment.
• Time management and ability to work with deadlines.