Position : Executive - Tender & Proposal Department: BD & Proposals Team Location: Navi Mumbai Reporting To: Manager - BD & Tenders and Proposals Experience: 2-5 Years (Wastewater / Solid Waste Management sector) Education: M.Sc. / B.Sc. in Environmental Science/B.Sc. in Chemistry / Biochemistry / Biology Job Location - The Affairs, near Palm Beach road, Sanpada West. (Near to Vashi station). Key Responsibilities: 1 Tender Identification & Analysis: Proactively track government, semi government and private portals for enquiry generation through relevant tender opportunities. Analyze eligibility/ qualification, scope of work in the tender, technical requirements, and submission criteria for each opportunity. Summarize findings and share within the team for decision-making. 2 Documentation Management: Prepare, review, and maintain accurate documentation as per client requirements and internal standards. Ensure completeness, correctness, and consistency of all proposal-related documents. Maintain version control and update revision histories for audit and reference purposes. 3 Tender Submission Support: Compile and organize all necessary documents required for tender submission. Ensure that submissions are timely, compliant with client guidelines, and error-free. Coordinate with external stakeholders (consultants, vendors) when necessary for supporting documents. 4 Coordination: Work closely with cross-functional teams including Technical, Civil, Process, Electrical, Accounts and Proposal teams. Collect technical inputs, drawings, and costing details required for tender submissions. Act as a communication bridge to ensure smooth information flow across departments. 5 Data & Record Keeping: Maintain structured and accessible records of enquiries, tenders, proposals, MOMs, clarifications, and revisions. Ensure that all documents are stored in designated common server folders for team-wide access. Update trackers regularly to reflect the status of each opportunity. 6 Compliance & Quality: Verify that all documents and submissions strictly adhere to client tender requirements, guidelines, and company SOPs. Ensure quality standards are met by double-checking formatting, completeness, and accuracy. Support internal audits and compliance reviews when required. 7 Site / Client Visits (as required): Accompany senior team members for site visits or client meetings when needed. Record discussions, minutes of meeting, and follow-up action items for internal circulation. Provide on-ground support in understanding site-specific requirements. 8 Proposal Preparation: Prepare consultancy-related documents/Proposal such as Detailed Feasibility Reports (DFR), feedstock analysis reports, and budgetary offers. Collect and compile supporting data for proposals, ensuring accuracy and professional presentation. Gain exposure to techno-commercial proposal development under the guidance of the Proposal team. Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint). Ability to organize and manage documents systematically Soft Skills: Strong written and verbal communication. Analytical mindset with attention to detail. Ability to work collaboratively in a team environment. Time management and ability to work with deadlines.
Position : Assitant Manager / Senior Engineer - Tender & Proposals Department: Proposals Development Location: Navi Mumbai Reporting To: Manager - Tenders and Proposals Experience: 5-10 Years (preferably in Wastewater / Solid Waste Management) Education: BE - Mechanical / Chemical / Process Engineering Key Responsibilities: 1. Tender Management: Assist in monitoring and identifying tender opportunities through online portals, government notifications, and industry networks. Support in analysing tender documents, contracts, and scope of work to assess feasibility and risks. Collaborate with internal teams to gather inputs for tender submissions, ensuring timely delivery. Help prepare technical and financial proposals aligned with client specifications and company capabilities. Participate in pre-bid meetings and address client queries during the tendering process. Maintain a repository of past proposals and tender documents for reference and reuse. 2. Proposal Development: Prepare process flow diagram (PFD) and layout using Auto-CAD software and maintain the document for future reference. Develop initial drafts of proposals and coordinate with internal teams for refinements. Ensure proposals are aligned with technical, operational, and financial requirements. Incorporate client feedback into proposals to enhance their relevance and quality. Assist in creating templates and case studies for future proposals. 3. Site Visits: Conduct site visits to gather data, assess conditions, and prepare detailed reports. Collaborate with the operations team to include site-specific details in proposals. Provide logistical support for client site visits and address any operational queries. 4. Market Analysis: Conduct basic research on industry trends, pricing benchmarks, and competitor activities. Provide inputs for strategic planning based on market insights and emerging opportunities. Monitor regulatory updates that may impact the tendering process. 5. Team Collaboration: Coordinate with cross-functional teams to gather necessary information for tender submissions. Support the Manager in internal meetings by preparing reports and presentations. Act as a point of contact for routine client queries and clarifications. Assist in training junior team members on tender processes and proposal development. Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint). Familiarity with tender management software and ERP tools is a plus. Basic knowledge of financial modelling and cost estimation. Soft Skills: Strong analytical and organizational skills. Effective written and verbal communication. Proactive and detail-oriented with a problem-solving mindset. Team player with the ability to manage multiple priorities. Key Attributes: Willingness to travel for site visits and client meetings as needed. Ability to work under tight deadlines in a fast-paced environment. Enthusiastic about contributing to sustainable and impactful projects.
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