Executive - Tender

Professional Summary:

Results-driven and self-motivated Tendering & Estimation Specialist with extensive experience handling PAN India tenders for government, public sector undertakings, and private organizations. Demonstrated expertise in preparing high-quality bid documentation, conducting cost estimation and analysis, managing pre- and post-bid activities, vendor evaluation, and ensuring timely tender submissions. Known for negotiation excellence, stakeholder coordination, and driving business growth through strategic bidding processes.

Key Responsibilities:

Tender Management

• Independently managed all aspects of E-tendering and physical tender submissions across India
• Studied and analyzed tender documents including qualification criteria, technical scope, and commercial conditions
• Prepared high-quality bid documents and ensured adherence to compliance and submission deadlines
• Floated RFQs to vendors/contractors and collected, evaluated, and compared quotations
• Coordinated internal departments to ensure timely and complete submission of tenders
• Participated in pre-bid meetings and raised relevant technical/commercial clarifications
• Maintained strong understanding of tender terms, LOIs, LOAs, and contract finalizations

Estimation & Rate Analysis

• Performed detailed cost estimation and rate analysis for projects in various sectors
• Prepared pre-tender cost estimates based on project scope and market conditions
• Reviewed subcontractor and vendor quotations and supported price negotiations
• Ensured accurate scope understanding and best pricing aligned with execution strategy
• Participated in peer reviews for estimates and assisted in commercial bid evaluation

Documentation & Coordination

• Drafted and submitted commercial and techno-commercial bids as per project-specific requirements
• Managed post-tender documentation including contracts, agreements, and work orders
• Organized and participated in bid initiation and review meetings with cross-functional teams
• Provided guidance and technical support to junior engineers during estimation and bid preparation
• Maintained structured tender trackers and documentation for all bid submissions

Vendor & Stakeholder Management

• Evaluated supplier quotations and ensured commercial and technical compliance
• Ensured timely availability of subcontract offers and supported procurement coordination
• Worked closely with the proposals manager to finalize tender clarifications and qualifications
• Maintained engagement with internal stakeholders, clients, and vendors throughout the bid cycle

Team Leadership & Cross-functional Support

• Led a team of two and ensured on-time deliverables aligned with business expectations
• Collaborated across different time zones and departments to manage bid and proposal requirements
• Supported event organization and pre-sales activities to enhance tendering opportunities

Negotiation Mastery:

• Expert negotiator with the ability to tailor communication during high-pressure bidding scenarios
• Ensured stakeholder collaboration and buy-in throughout the tender process
• Skilled in resolving commercial disagreements and driving favorable contract terms

Computer Proficiency:

• Operating Systems: Windows 10, 8.1, 8, 7, XP, 98
• MS Office Suite: Word, Excel, PowerPoint, Outlook, Access, OneNote
• Email Tools: Filters, folders, mail merge, rules
• Other Tools: Google Drive, Spreadsheets, Social Media, Web Tools, Enterprise Systems
• Basic Programming Knowledge: Fundamentals of C-language and applications