Executive Secretary / Assistant

Role Overview: As an Executive Secretary/Assistant at Vaya Life Private Limited, you will be providing comprehensive support to the Chief Operating Officer (COO) of the company. Your role will involve exceptional administrative skills, proficiency in analytics and reporting, and the ability to manage multiple priorities in a fast-paced environment. This position offers a unique opportunity to closely work with the leadership team and contribute to the strategic initiatives of the company. Key Responsibilities: - Act as the first point of contact for the COO, managing correspondence, calls, and meeting requests. - Maintain and manage the COO's calendar, scheduling appointments, meetings, and travel arrangements. - Prepare agendas, take minutes, and follow up on action items from meetings. - Oversee the smooth functioning of the COO's office, ensuring timely resolution of administrative issues. - Manage confidential documents and maintain secure filing systems. - Coordinate with internal and external stakeholders on behalf of the COO. - Prepare detailed reports, dashboards, and summaries using Excel, PowerPoint, and other tools. - Conduct data analysis and provide insights to support the COO's decision-making process. - Create and edit professional PowerPoint presentations for internal and external stakeholders. - Draft, edit, & proofread correspondence, emails, and reports in English. - Assist in planning, executing, and monitoring special projects as directed by the COO. Qualifications Required: - Bachelor's degree in Business Administration, Communications, Corporate Secretaryship, or a related field. - Minimum of 8 years of experience as an Executive Assistant or in a similar role. - Proficiency in using CRM tools & MS Office Suite, particularly Excel, PowerPoint, and Word. - Excellent organizational and time management skills with the ability to prioritize effectively. - Exceptional written and verbal communication skills in English. - High level of discretion and ability to handle sensitive information confidentially. - Self-motivated, proactive, and able to work independently under minimal supervision.,