Executive Personal Assistant (AI Assistant)

(Right Hand to Directors – Long-Term Growth Role)

Executive Operations & AI Assistant

right hand

Responsibilities

• Act as a 

  strategic partner

   to directors: anticipate needs, structure priorities, and translate loose requests into clear actions.
• Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using 

  automation and rules

  where possible.
• Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.
• Use 

  AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc )

   to:

1. Conduct research and distil insights into clear briefing notes.
2. Draft communications, presentations, and reports.
3. Build and maintain streamlined workflows and digital filing systems (SharePoint/OneDrive with metadata tagging)

• Support 

  social media research and execution

   (LinkedIn, Instagram, etc.).
• Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards.
• Create and manage templates
• Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
• Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions.

Requirements

• 3+ years’ PA/EA experience at senior or executive level.
• Excellent written and verbal English; confident drafting polished documents, decks, and emails as well communicating in English with inviduals and clients from all over the world
• Tech-forward mindset: proficient in 

  Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (with metadata structuring), inbox/calendar automation

  , and digital productivity tools.
• Demonstrated use of AI tools to enhance research, workflow, or communication.
• Strong organisational ability, multitasking, and rigorous follow-through.
• Experience in research and execution.
• Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
• Hungry to learn, grow, and go beyond traditional EA responsibilities.

Why Join Us

• Directly support senior directors shaping international ventures.
• Long-term role with the chance to 

  grow beyond administration into operations, systems, and innovation

  .
• Be part of a respected company with over two decades of global success in luxury design and construction.
• A rare opportunity to bring 

  AI, automation, and innovation

   into the heart of leadership.