Executive- Company Secretary (Only Qualified Company Secretary)

Company Secretary (Only Qualified CS with Membership

Description about the Department for which you are hiring-

The prospective candidate will be a key member of the team, supporting legal, secretarial and compliance function including all administrative matters. The candidate must have a great attention to detail while still meeting tight deadlines, have great team spirit, and the ability to easily switch gears.

Essential Skills, Experience & Knowledge-

• Qualified Company Secretary.
• Freshers with Membership Id may also apply.
• The candidate must have experience of 0-5 years in the legal and secretarial matters.
• Excellent oral and written communication.
• Eye for detail.

Key Responsibility Areas

• To support in organizing meetings of the Board of Directors, its Committees, Shareholders, pre and post meeting compliances and activities under the Companies Act.
• To support in ensuring all compliances under the Companies Act; this includes reviewing and drafting of all secretarial documents.
• Maintenance of statutory registers and records, incorporation of new SPVs.
• To liase with statutory authorities, RBI, RD, MCA etc. as and when required.
• To facilitate the Secretarial Audit in collaboration with the designated secretarial auditor.
• To provide all documents and information to the Statutory Auditor and closure of the Statutory Auditor from the secretarial matters.
• To co-ordinate with all stakeholders and ensure well-functioning to extend support in preparation of the compliance report for presentation before the CEO, Managing Director and Board. This function includes co-ordination with all concerned stakeholders to perform their mapped tasks and resolve administrative issues in co-ordination with the compliance service provider.
• To review and finalize recurring legal documents like POA, NDA, in accordance with the standard templates.
• To prepare and maintain MIS or other reports for the Management as may be required for the efficient working of the legal and secretarial functions.
• To support research in secretarial and legal areas.
• To liaison with internal and external stakeholders for multiple follow-ups across secretarial and legal areas.
• Validation and approval of third party and vendor invoices pertaining to the legal and secretarial and maintenance of the required reports with respect to that.
• To perform a pivotal role in the document management system. It involves maintenance and retrieval of the original document in a systematic way.
• To perform such other tasks as required by the management for supporting the organizational and inter departmental functions.
• Document Management etc.

In Close Contact

Internal -

• Finance & Accounts Team
• Internal Audit Team
• Vendor Communications Etc.

External

• RBI
• RD, MCA
• ROC, MCA
• RTA, Depository & Depository Participant
• Statutory, Secretarial and Cost Auditors