Executive Assistant

Job Title: Personal Assistant / Executive Assistant to MD

Location: Koramangala, Bangalore

Job Type: Full-Time (Mon to Sat) 10:00 AM to 7:00 PM.

Experience: 2 5 years

About Us:

Job Summary

Key Roles & Responsibilities:

1. Administrative Support

• Managing calendars, scheduling meetings, and appointments.

• Organizing travel arrangements, itineraries, and accommodations.

• Maintaining and organizing files, records, and documents.

• Preparing reports, presentations, and correspondence.

• Handling confidential information with discretion

2. Communication Management

• Acting as the point of contact between the manager and internal/external stakeholders.

• Screening and managing phone calls, emails, and messages.

• Drafting and sending official emails, letters, and memos.

• Coordinating with departments or external parties as directed.

3. Meeting & Event Coordination

• Organizing and preparing materials for meetings.

• Taking minutes during meetings and following up on action items.

• Scheduling and managing business events, conferences, or team activities.

4. Task & Project Assistance

• Assisting with day-to-day tasks and special projects.

• Conducting basic research and preparing briefing notes.

• Ensuring deadlines and priorities are met efficiently.

5. Office & Resource Management

• Managing office supplies and liaising with vendors for office requirements.

• Coordinating with HR, Admin, or Accounts teams for specific tasks.

• Ensuring smooth office operations in the absence of the manager.

6. Personal Support (if applicable)

• Handling some personal errands, bookings, or appointments for the manager.

• Supporting in social or professional networking events..

Qualification Requirements:

• Bachelors degree or diploma in any technology.

Work Experience:

• Education: Minimum graduate

• Experience: 25 years, Experienced Personal Assistant skilled in calendar management, executive coordination, travel planning, and confidential communication with senior leadership. • Communication & Language: Excellent English, Kannada, Malayalam

Skills Required:

• Excellent communication and organizational skills.

• High level of discretion and confidentiality.

• Strong multitasking and problem-solving abilities.

• Proficiency in MS Office/Google Workspace tools.

• Ability to work under pressure and meet deadlines.