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Executive Assistant

Executive Assistant

Volvo Trucks

0 - 1 years

2 - 3 Lacs

Bengaluru

Posted:5 hours ago| Platform:

Apply

Skills Required

Administration Purchase Head Business Development Data management Senior Executive Project management MS Office tools Infrastructure Scheduling Management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Executive Assistant

Location:

Bangalore, IN, 562122

Position Type: Professional

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group s leading brands and entities.

Applying to this job offers you the opportunity to join

Volvo Group

. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Volvo Group Purchasing is a team of changemakers that thrive in a fast-paced and exciting business environment. We are a truly global team with passion for innovation, sustainability, people, and where lifelong learning is an essential part of our culture. With our ecosystem of supply partners, we shape the world we want to live in and deliver value to customers, society, and the Volvo Group .

Reporting To:

Head of Group Trucks Purchasing India

Location:

Bangalore India

Main Responsibilities

Be a member in GTP India leadership teams and in an active way contribute to the development of the departments
Coordinate joint deliverables such as KPIs & PIs
Managing projects / processes, working independently with limited supervision.
Obtaining and preparing information for use in conferences, speeches, and reports as requested by the executive
Working effectively with Microsoft office tools and other purchasing tools
Scheduling/coordinating meetings, and travel arrangements
Receiving/relaying messages from internal and external sources, managing the time/interaction executives have with internal and external sources
Manage the agenda/schedule of Head of Group Trucks Purchasing India
Connect with internal and external executives
Review and prepare presentations and reports
Organize workspaces for efficient ways of working within the leadership team
Process administrative tasks such as travel expenses, orders creation and Invoice management.
Screen mail and telephone calls and redirect calls as appropriate
Support the full GTP India Purchasing Leadership team with selected activities when required
Work in accordance with the Volvo processes, the Code of Conduct and the Volvo Values.

Competence & Experience

Experienced management assistant with advanced skills in English
Ability to organize, structure and prioritize a wide range of tasks in an efficient way
Have a proactive approach & a problem solving mindset
Able to do some research and basic authoring/drafting of documents/correspondence working closely with the GTP communications teams
Expert level in up to date and efficient IT tools and working methods (agendas, minutes, logs, storing of material)
Good knowledge of the organization (i.e., financial processes, authorization processes, etc.)
Experience of data management.
High level of integrity and trust
You can work independently and adapt to changing circumstances
Knowledge of the Volvo organization is an added advantage

Job Category: Administrative & Business Support

Organization: Group Trucks Purchasing

Travel Required: Occasional Travel

Requisition ID: 22969

View All Jobs

Do we share the same aspirations?

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.

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