Executive Assistant to the CEO

About APD

The Association of People with Disability (APD) is a pioneering nonprofit organization based in Bangalore, India. For over six decades, APD has been working to empower people with disabilities through sustainable, community-based programs in health, education, livelihoods, and advocacy.

Position Summary

We are seeking a highly motivated and detail-oriented Executive Assistant (EA) to provide high-level administrative and strategic support to the CEO of APD. The EA will serve as a trusted partner to the CEO, ensuring smooth day-to-day operations, efficient communication, and strong coordination with internal and external stakeholders. This role demands discretion, initiative, and exceptional organizational and communication skills.

Key Responsibilities

Executive Support

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  Manage CEO’s calendar, appointments, and travel plans efficiently.

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  Prepare and organize materials for meetings, presentations, and reports.

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  Attend and record minutes of key meetings; track action items and follow-ups.

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  Handle confidential and sensitive information with the highest discretion.

Strategic Support

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  Assist in coordinating strategic initiatives and cross-functional projects.

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  Conduct research, gather data, and provide insights to support decision-making.

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  Draft communications, proposals, and briefing notes for internal and external use.

Stakeholder Coordination

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  Liaise with board members, donors, partners, and government officials as needed.

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  Facilitate smooth communication between the CEO’s office and various departments.

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  Represent the CEO's office professionally in interactions and correspondence.

Administrative Management

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  Oversee document filing, correspondence, expense reports, and travel reimbursements.

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  Support the CEO in managing time and priorities effectively.

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  Maintain records of key decisions, plans, and performance indicators.

Qualifications & Skills

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  Bachelor’s or Master’s degree in Business Administration, Management, or related fields.

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  5+ years of relevant experience supporting senior leadership (preferably in NGOs or development sector).

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  Excellent command of English (written and verbal); Kannada proficiency is a plus.

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  Strong organizational and multitasking abilities.

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  Proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools.

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  High emotional intelligence, discretion, and integrity.

Preferred Qualities

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  Passion for social impact and working with disability-related causes.

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  Ability to adapt quickly and work independently under tight deadlines.

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  Strong interpersonal and stakeholder management skills.