Executive Assistant to the CEO

Company Description:

Dedicated to revolutionizing the way industries operate, Qualitas Global Services has emerged as a trusted business partner and key player in the data services industry.

Apart from providing premium solutions & services in the Data Collection, Data Annotation, Sports Annotation industries, Qualitas Global is now a trusted & emerging AI / ML advisory & consulting firm to drive unprecedented value for our clients.

Under the Qualitas Global umbrella, we have multiple companies focusing on solving specific problems for our clients –

1. Qualitas Global Services – Data Annotation, Data Curation, Data Collections, Gen-AI Training Services & Build Operate Transfer

(BOT) model for companies looking to set up in India for the first time.

2. Qualitas Global AI – Artificial Intelligence & Machine Learning advisory & consulting. Suggestion& acquisition of Annotation

Platforms, setting up of Machine Learning Labs for Universities & companies.

3. Qualitas Global Sports – Sports Annotation / Analytics Services

4. Jumping Goldfish InfoTech – Staffing Services, BOT Services

Job Description:

3 months internship. Could be absorbed for a full-time role after that depending on performance. This position would be the right fit for a budding entrepreneur who would have a great chance of learning on the job.

Role Description:

This is a full-time on-site role for an Internship - Executive Assistant to the CEO at Qualitas Global located in Pune. The Executive Assistant will be responsible for providing administrative support to the CEO, including diary management, and executive Administrative assistance, note taking in meetings etc. Work From Office - Kalyani Nagar, Pune.

Non-negotiable Skills:

• Creative candidates from diverse background, Expats students (preferably from Europe or USA), who understand global needs & culture would be preferred.

• Smart, intelligent with an entrepreneurial mindset.

• Could be from any stream but MBAs preferred. (Not a compulsion).

• Trainable & eager to learn.

• Does not repeat the same mistake twice.

• Excellent communication skills including e-mail writing skills, impeccable grammar, presentation & dressing sense, persuasion & negotiation skills required in working with guests, vendors, co-workers & the ability to communicate effectively & remain calm & courteous under pressure.

• Excellent research skills on Google, LinkedIn & other similar channels. Should be able to organize a data base of contacts with their updated profile for effective communication.

• Strong attention to detail and problem-solving abilities.

• Excellent suggestion skills, judgment & work ethics.

• Ability to prioritize & handle multiple tasks simultaneously, react with appropriate levels of urgency to situations & events that require quick response or turnaround.

• Proficiency in MS Office and other relevant software, most importantly advanced Excel skills.

• Ability to travel, work multiple time zones.

• Understands the importance of confidentiality & safeguarding of information.

Future Skills That The Candidate Will Have To Develop During The Internship Period:

• The candidate would be responsible for providing comprehensive support to the CEO & the Executive Team as needed.

• This dynamic position requires the ability to anticipate needs, think critically, & offer solutions to problems with a high level of professionalism & confidentiality.

• You will work closely with the CEO & help achieve the company’s business goals.

• You will work in one of the fastest growing Data Annotation Services companies in India, which is now diversifying their business into new verticals & services, & gain an in-depth understanding of how to build trusted relationship with peers, managers & customers along with learning Business Development, Pre-Sales & inside Sales.

Job Descriptions & Responsibilities Would Include But Not Be Limited To – (These are the roles; the candidate is expected to perform & it is not necessary that the candidate should have experience in these roles, but it is 100% necessary that the candidate should have the aptitude & the attitude to be capable of performing these roles with quick training.)

• You will help grow Qualitas Global’s capabilities in online & offline marketing, chalk out our approach to customer-based communications including content & blogs for website, execute research independently from LinkedIn Sales Navigator & support the crafting of strategic deliverables, both creative & analytical.

• We expect you to research current marketing trends, new technology solutions, competitive strategies & latest marketing ideas.

• You are also expected to identifying potential organizational weaknesses & offer improvement suggestions.

• Attend, participate & host online & offline meetings, workshops, events, parties & global exhibitions.

• Ability to actively involve themselves in brain-storming sessions & offer out of the box suggestions.

• Flexible in handling professional as well as personal tasks to support the CEO.

• Provide sophisticated calendar management for CEO, independently responds to Emails, Managing CEO s Mailbox,

LinkedIn, answers & respond to calls / mails, serving as all-around gatekeeper to the CEO s office.

• Prioritize inquiries & meeting requests while troubleshooting conflicts; make judgements & recommendations to ensure smooth day-to-day engagements.

• Act as a liaison & provide support to a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects, designing & producing complex documents, reports & presentations; collecting & preparing information for meetings with staff & customers; composing and preparing correspondence; maintaining contact lists; making travel arrangements & completing expense reports.

• Work closely with the CEO to keep them well informed of upcoming commitments & responsibilities, following up appropriately while anticipating the CEO’s needs in advance of meetings, conferences, etc.

• Act as a "barometer", having a sense for the issues taking place in the environment & keeping the CEO updated.

• Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.

• Assist in developing office policies & procedures for improved workflow, provide leadership to all levels of the organization including the Operations team by anticipating future needs as the organization grows.

• Work with the Executive Team to coordinate the CEO’s outreach activities.

• Assist with recruitment efforts of confidential & strategic positions as well as terminations.

• Invest in building long-lasting relationships both externally and internally. Follow up on contacts made by the CEO to cultivate ongoing relationships. Has the ability to suggest thoughtful gifts or write appropriate messages to keep the relationship warm.

• Independently evaluate & assist in all Angel Investing opportunities presented to the CEO.

• Assist in the selection of vendors, evaluating & purchase of new office products, services & supplies necessary for operation of organization.

• Provide hospitality to all guests, especially customers from abroad & help to create a welcoming environment.

• Manage petty cash reimbursements and reconciliation.

• Other projects/duties as assigned for the overall benefit of the organization.

• Maintains confidentiality & uses a high degree of discretion of confidential information shared.

The role is best suited for someone with an entrepreneurial mind-set.

Industry

• ITeS Services & ITeS Consulting

Job Timings:

Full Time Monday to Friday – 9:30 AM to 6:30 PM + 2nd & 4th Saturdays. (On Paper).

Could be working as per the CEOs schedule & meetings. (Actual).

Internship Stipend:

Rs 20,000/- per month for 3 months.

Salary if on boarded:

Starting from Rs 25,000/- to Rs 35,000/- depending on performance & learning skills. High long-term growth for the right candidate. Pls apply only if you can join us for at least 2 years or longer as we will invest a lot of time & effort to groom & train you.

Job Type: Full-time

Pay: ₹20,000.00 per month

Work Location: In person