Executive Assistant To Managing Director

Job Purpose:

To provide high-level administrative and strategic support to the Director, ensuring smooth execution of daily operations, effective communication with internal and external stakeholders, and enabling the Director to focus on key business priorities and strategic initiatives. The role acts as a trusted partner, facilitating decision-making, managing critical information, and driving efficiency across the organization.

Key Responsibilities:

• Provide comprehensive administrative support to the Director, ensuring efficient daily operations.
  
• Manage the Directors calendar, appointments, meetings, and travel arrangements.
  
• Prepare and review presentations, reports, and documents with high accuracy and professionalism.
  
• Act as a liaison between the Director and internal/external stakeholders, ensuring smooth communication and timely follow-ups.
  
• Handle confidential and sensitive information with utmost discretion and integrity.
  
• Coordinate and track ongoing projects, deadlines, and deliverables across departments.
  
• Organize board meetings, leadership meetings, and special events, including preparation of agendas and minutes.
  
• Support in strategic initiatives by conducting research, compiling data, and providing actionable insights.
  
• Monitor and prioritize emails, calls, and other communications for the Director.
  
• Ensure seamless office operations and act as the Directors right hand in all administrative and operational matters.
  

Qualifications & Skills:

• Bachelors degree (preferably in Business Administration, Management, or relevant field).
  
• Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership in FMCG or manufacturing industries.
  
• Excellent organizational, multitasking, and time-management skills.
  
• Exceptional written and verbal communication skills.
  
• Strong problem-solving abilities and proactive attitude.
  
• High level of discretion and confidentiality.
  
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook).
  
• Ability to work under pressure and meet tight deadlines.
  

Key Attributes:

• Professional, detail-oriented, and highly reliable.
  
• Confident and poised in interactions with senior leadership and external partners.
  
• Adaptable, with the ability to anticipate needs and act proactively.
  
• Strong interpersonal skills and team player mentality.
  

What We Offer:

• Opportunity to work closely with the Director of a leading FMCG organization.
  
• Exposure to strategic decision-making and business operations.
  
• Competitive compensation and benefits package.
  
• Dynamic and supportive work environment fostering growth and learning.