Executive Assistant To Managing Director

Roles and Responsibilities

Administrative Support

• Provide a wide range of complex office administration and technical support to the Managing Director and other directors
• Act as the principal administrative contact and liaison with clients, business associates, and external partners
• Manage information flow to directors in a timely and accurate manner
• Serve as the point of contact among board executives, clients, and other external partners

Documentation & Research

• Undertake research and prepare monthly reports, presentations, and corporate proposal submissions as per the instructions of the Managing Director
• Prepare high-quality correspondence and other documentation as required
• Compile itineraries for corporate travel including preparation of agendas, briefing documents, and background research for meetings and appointments
• Follow up on action points agreed during meetings and report progress to directors

Meeting & Event Coordination

• Coordinate and manage business meetings, travel arrangements, conference bookings, and accommodation
• Oversee corporate technical events and functions as required
• Ensure all logistics are handled efficiently and professionally

Cross-Functional Support

• Assist various Departments with projects when required
• Collaborate with various departments to ensure smooth operations

Additional Duties

• Any other job or task assigned by the Managing Director
• Demonstrate flexibility to work round the clock when business needs require
  

Desired Candidate Profile

Education

• BE/B-Tech, MBA degree (specialization in any field) / Any Masters

Experience

• 1-9 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• Fresh MBA graduates with strong aptitude and willingness to learn are encouraged to apply

Technical Skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to quickly learn and adapt to new software and technical platforms

Core Competencies

• Excellent Communication:

  Outstanding oral and written communication skills in English

• Adaptability:

  Ability to thrive in a dynamic environment and handle changing priorities

• Time Management:

  Exceptional organizational skills with ability to multitask and prioritize effectively

• Flexibility:

  Willingness and ability to work round the clock when required

• Professionalism:

  High level of discretion, confidentiality, and professional demeanour

• Attention to Detail:

  Meticulous approach to all tasks with focus on accuracy

• Initiative:

  Proactive problem-solver with ability to work independently