Executive Assistant To Managing Director

Urgent Hiring Executive Assistant / Operations Coordinator.

Executive Assistant / Operations Coordinator

The ideal candidate is detail-oriented, discreet, tech-savvy, and comfortable managing multiple priorities while coordinating with internal teams, vendors, accountants, and external stakeholders.

Key Responsibilities:

• Plan, schedule, and manage calendars, meetings, appointments, briefs, and reminders
• Prepare meeting agendas, take minutes, and ensure timely follow-ups

Accounts & Recordkeeping

• Maintain expense logs and financial trackers
• Reconcile bills, track invoices, and coordinate with accountants
• Ensure accurate and up-to-date records for audits and reviews

Communication & Coordination

• Draft professional emails, letters, and internal communications
• Liaise with teams, vendors, investors, consultants, and service providers
• Coordinate logistics, travel plans, and schedules across locations

Research & Reporting

• Conduct market, vendor, compliance, and operational research
• Prepare concise reports, summaries, presentations, and dashboards for leadership

Data & Documentation Management

• Organize contracts, compliance documentation, digital files, and operational trackers
• Maintain structured filing systems for easy access and retrieval

Multi-Business & Project Support

• Provide administrative and operational support across:
• Import & logistics operations
• Liquor retail business
• Media initiatives
• School administration and academic projects
• NGO and social impact activities

Travel & On-Site Coordination

• Be available for frequent travel, site visits, and office coordination
• Engage with multiple offices, departments, and field teams as required

Key Skills & Competencies

• Advanced proficiency in

  MS Office (Excel, Word, PowerPoint)

  and

  Google Workspace

• Proven experience in

  calendar management, email handling, and meeting documentation

• Strong

  spreadsheet skills

  with basic accounting knowledge
• Working knowledge of

  Tally, Zoho Books, or other accounting software

• Excellent

  research skills

  and ability to write clear, concise reports
• Strong verbal and written communication skills
• High level of

  discretion, reliability, and professionalism

• Experience with

  compliance documentation, vendor management, or school/NGO administration

  is preferred
• Willingness to

  travel frequently

  and adapt to dynamic work environments
• Proficiency in

  Hindi and English

• Male

  Candidate

  Preferable.

Qualifications & Experience

• Bachelor’s degree in Business,

• 1–3 years of experience

  .
• Freshers.

Compensation, benefits, work environment

Competitive salary + sign up and performance bonuses + travel DA

piyali.dutta@c2cimporters.com