Executive Assistant To Managing Director

Role & responsibilities:

• Manage the Managing Directors daily calendar, appointments, meetings, and travel arrangements.
  
• Coordinate internal and external meetings, including scheduling, agenda preparation, and minute-taking.
  
• Act as a key liaison between the Managing Director and internal departments to ensure smooth communication and follow-ups.
  
• Prepare reports, presentations, briefs, and official correspondence as required by senior management.
  
• Maintain MIS reports, dashboards, and performance data using MS Excel and other tools.
  
• Track action items, deadlines, and commitments to ensure timely execution.
  
• Handle confidential and sensitive information with utmost discretion and professionalism.
  
• Maintain proper documentation, filing systems, and records for easy access and reference.
  
• Support administrative and operational tasks related to the MDs office.
  
• Use AI-enabled productivity tools (e.g., ChatGPT, Notion AI) to improve efficiency and workflow.
  
• Assist in streamlining administrative processes and implementing productivity improvements.
  
• Coordinate with vendors, stakeholders, and external partners when required.
  
• Provide general office and executive support to ensure smooth day-to-day operations.

Preferred candidate profile:

• Male candidate with strong organizational and coordination skills, comfortable working closely with senior leadership.
  
• Graduate in any discipline; Finance or Commerce background preferred.
  
• 13 years of experience as an Executive Assistant, Personal Assistant, or in an administrative support role.
  
• Prior experience in coordinating with senior leadership or top management is highly desirable.
  
• Strong proficiency in MS Office tools: Excel, Word, PowerPoint, and Outlook.
  
• Experience in MIS reporting, data management, and preparing presentations and reports.
  
• Excellent written and verbal communication skills with strong listening ability.
  
• Highly organized, detail-oriented, and capable of handling multiple tasks simultaneously.
  
• Ability to prioritize work, meet deadlines, and work efficiently in a fast-paced environment.
  
• High level of integrity with the ability to handle confidential and sensitive information discreetly.
  
• Proactive, dependable, and solution-oriented with a professional and positive attitude.
  
• Basic people coordination and follow-up skills across departments.
  
• Familiarity with AI-enabled productivity tools (ChatGPT, Notion AI, etc.) is an added advantage.
  
• Shorthand skills will be an added advantage.
  
• Comfortable working in a structured, professional corporate environment with senior leadership exposure.