Executive Assistant To Managing Director

Executive Assistant Roles & Responsibilities

• Provide high-level administrative support to C-Suite Executives such as research, statistical reports and design of presentations. Compile data to assist the senior management in making informed decisions. Prepare reports, presentations, and summaries as required.


• Prepare and reconcile expense reports. Maintain and manage the leader s calendar, including scheduling and coordinating appointments, meetings, and events. Prioritize and reschedule, ensuring the executive s time is used efficiently.


• Develop and maintain positive working relationships with internal and external stakeholders crucial to the organization s success, comfortable contributing to ad hoc projects as needed.


• Assist the senior management in managing and coordinating special projects, initiatives, or events, working closely with other team members and departments.


• Prioritize own time and high-level executive s time, allowing them to focus on high-priority tasks by handling routine matters and managing interruptions.


• Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations.


• Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.


• Develop a broad knowledge and understanding of the company s operations and objectives.


• Up-to-date with relevant software and tools used in the organization, such as productivity apps, project management systems, and communication platforms.


• Be prepared to handle daily unforeseen tasks and challenges.

Executive Assistant Qualifications and Requirements

• Minimum of 2+ years of experience as an Executive Assistant or in a similar role supporting top-level management.


• Bachelor s or Master s degree or equivalent.


• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.


• Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.


• Experience working closely with senior-level officials, internal and external stakeholders.


• Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers.


• Discretion and the ability to handle confidential information with integrity.


• Expertise in managing executive calendars from multiple global time zones.


• Collaborative and interpersonal skills to work effectively with a large variety of personalities.


• Have a positive attitude and the ability to remain calm under pressure.

Address for Executive Assistant to Managing Director

A K TRADING PAPER PRIVATE LIMITED, 704, 7 TH FLOOR, D&C DYNASTY, BESIDE PINTOO GARMENTS, NEAR STADIUM CIRCLE, C.G. ROAD, AHMEDABAD 380009