Posted:1 day ago|
Platform:
Work from Office
Full Time
• Manage complex and dynamic calendars with multiple time zones and competing priorities.
• Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation.
• Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings.
• Ensure time is aligned with key strategic and client priorities.
• Serve as the first point of contact for internal and external stakeholders.
• Draft, proofread, and manage correspondence on behalf of the Partner.
• Screen and prioritize communications, ensuring timely and appropriate responses.
• Build and maintain relationships with clients, board members, and senior leadership.
• Coordinate end-to-end domestic and international travel.
• Prepare comprehensive itineraries and contingency plans.
• Manage expense reports, visa processes, and reimbursements with accuracy.
• Prepare decks, materials, and background notes for meetings and client presentations.
• Record meeting minutes, track action items, and ensure timely follow-up.
• Organize logistics for internal events, client sessions, and firm offsites.
• Assist in managing key projects and special initiatives for the Partner.
• Maintain organized digital and physical filing systems with strict confidentiality.
• Handle invoices, budgets, and other administrative records efficiently.
• Liaise with finance, operations, and HR teams on behalf of the Partner.
• Continuously streamline administrative processes for greater efficiency
Decon Management Services
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