Executive Assistant To Directors-Leading Luxury Retail Company-Mumbai

Role & responsibilities

Executive Support:

• Manage the Directors calendars, scheduling meetings, appointments, and travel arrangements with precision.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between the Directors, internal teams, and external partners, ensuring seamless communication.
• Coordinate and prioritize email communications, responding on behalf of the executives as needed.
• Assist with preparing presentations, reports, and documentation for meetings and board presentations.

Office Management:

administrative processes.

• Organize meetings, conferences, and events, both internal and external, including logistics and preparation.
• Manage and maintain office supplies, contracts, and vendor relationships for office needs.

Travel and Logistics:

flight bookings, accommodations, and itineraries.

• Ensure smooth travel logistics for high-profile events, including exhibitions, press conferences, and international meetings related to the luxury watch industry.

Project Management:

coordination across multiple departments.

• Ensure deadlines are met and report on progress to the Directors.
• Support executive team in the strategic planning of events, product launches, and brand promotions.

Client and Vendor Relations:

high standards of the luxury watch brands.

• Liaise with key stakeholders such as manufacturers, suppliers, retailers, and high- net-worth clients.
• Assist in organizing VIP events, high-end meetings, and product launches.

Documentation and Reporting:

and records.

• Assist in the preparation of reports, meeting minutes, and follow-up actions from discussions.
• Prepare and review contracts, agreements, and other documentation for accuracy and completeness.