Executive Assistant To Director

We are hiring an Executive Assistant to support a Director within a growth-stage AI & technology group. This role provides high-trust operational and administrative support, improves executive productivity, and ensures smooth day-to-day leadership operations. The position is fully on-site in India and reports directly to the Director.

Executive Assistant (Executive Assistant to Director)

• Manage the Director s calendar: schedule, prioritize, and resolve conflicts for meetings, travel, and internal commitments.


• Coordinate complex domestic and international travel logistics, itineraries, visas, and timely expense reconciliation.


• Prepare and edit presentations, briefings, reports, and meeting materials with attention to accuracy and visual clarity.


• Own meeting preparation and follow-up: draft agendas, record clear minutes, track action items, and ensure timely closure.


• Serve as a primary point of contact for internal and external stakeholders, routing inquiries and proactively escalating issues.


• Handle confidential documents and sensitive communications with discretion; maintain organized executive files and records.

• Proven experience supporting C-level or Director-level executives in a fast-paced corporate environment.


• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace.


• Demonstrated expertise in calendar management and complex travel & expense coordination (Concur or equivalent).


• Excellent meeting facilitation skills: agenda creation, minute-taking, and action-item tracking.


• High level of discretion handling confidential correspondence and executive materials.


• Professional written and verbal English; ability to synthesize information and present concisely.

• Experience supporting leaders in technology, AI, or software companies.


• Familiarity with internal collaboration tools (Slack, Teams, Confluence) and basic project coordination.


• Prior exposure to board or investor meeting logistics and executive event coordination.

• High-impact role with visibility to senior leadership and cross-functional teams in an innovative AI environment.


• Collaborative, fast-moving culture that values initiative, operational excellence, and professional growth.


• Competitive on-site compensation and standard employee benefits (as per company policy).

Location: On-site India. Candidates must be able to work from the office full-time.

If you are a proactive, organized, and discreet professional who thrives in a dynamic tech environment, we encourage you to apply.