Executive Assistant To Director

Job Summary:

Key Objectives of the Role:

• Provide direct support to the Director and additional support to the executive team to ensure operational efficiency.
• Refine and manage internal processes that enable senior executives to meet organizational goals and uphold best practices.
• Coordinate internal and external resources to facilitate workflows and expedite tasks.
• Plan and orchestrate activities to align with senior executives' priorities and organizational goals.

Responsibilities:

1. Calendar and Scheduling Management:

• Schedule and coordinate the Directors appointments, meetings, and events.
• Ensure the Director is well-prepared with necessary documents and information.

2. Communication and Liaison:

• Act as the primary point of contact between the Director and internal/external parties.
• Draft, prepare, and manage correspondence, including emails, letters, reports, and presentations.

3. Travel and Logistics:

• Arrange travel plans, including booking flights, accommodations, and transportation.
• Prepare detailed itineraries for business trips and ensure smooth travel logistics.

4. Office Administration and Support:

• Provide administrative support, such as dictation, spreadsheet creation, and file management.

5. Documentation and Confidentiality:

• Organize and maintain important documents, records, and files.
• Prepare and handle confidential materials with strict discretion.

6. Meeting Coordination:

• Schedule and organize meetings, conferences, and presentations.
• Prepare agendas and take meeting minutes when necessary.

7. Team Communication and Event Planning:

• Manage communication within the team and coordinate internal and off-site events.

Required Skills and Qualifications:

• Min 4+ years of experience in an executive assistant or personal assistant role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills with the ability to coordinate multiple projects concurrently.
• Proficiency in office productivity tools and adaptability to new software systems.
• A flexible team player, willing to adapt to changes and embrace challenges.
• Proven ability to maintain confidentiality regarding sensitive company and employee information.