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Executive Assistant To Director

Executive Assistant To Director

Hrvisory

8 - 12 years

16 - 20 Lacs

pimpri-chinchwad

Posted:2 hours ago| Platform:

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Skills Required

project management vendor coordination commercial project execution escalation management documentation sla review project coordination stakeholder management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role Context

The Directors Office plays a critical role in ensuring execution continuity, decision velocity, and cross-functional alignment in a fast-paced, project-driven environment.

extension of the Promoter-Directors office

Role & responsibilities

Project & Commercial Governance

Approve project-related purchase orders within delegated financial limits
Ensure alignment of POs with approved BOQs, budgets, and timelines
Track pending commercial actions and prevent execution delays

2. Vendor Coordination & Representation

Act as the Directors Office representative with key vendors
Obtain timely information on deliveries, schedules, and compliance
Escalate vendor non-performance proactively

3. Internal Escalation & Follow-ups

Track inter-departmental dependencies and pending actions
Enforce response timelines across engineering, procurement, and projects
Escalate unresolved issues with factual documentation

4. Review Meetings & Reporting

Attend daily/weekly departmental review meetings
Identify bottlenecks, risks, and execution gaps
Provide structured, decision-ready briefs to the Director

Preferred candidate profile

8-12 years of experience in EPC, system integration, ports, heavy engineering, infrastructure, or manufacturing environments
Prior exposure to project coordination, PMO, operations, or director-level support roles preferred
Strong judgment and decision-making ability
High ownership and accountability mindset
Comfortable dealing with senior internal stakeholders and vendors
Clear written and verbal communication
Ability to operate with authority without formal hierarchy
High integrity and discretion

What This Role Is Not

Calendar or travel management
Clerical or personal assistance
Independent decision-making beyond delegated authority

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