Executive Assistant to Director

We are seeking a highly organized and detail-oriented Executive Assistant to support the Director in day-to-day operations. The ideal candidate will be responsible for managing the Director’s schedule, facilitating communication, and providing administrative support to ensure smooth business operations.

Key Responsibilities:

• Calendar Management: Organize and maintain the Director’s calendar, schedule meetings, appointments, and events, ensuring that all commitments are met.
• Communication: Serve as the primary point of contact for internal and external stakeholders on all matters related to the Director. Handle correspondence, emails, and phone calls on behalf of the Director.
• Meeting Coordination: Plan and organize meetings, prepare agendas, take minutes, and follow up on action items as required.
• Travel Arrangements: Organize and coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Document Management: Prepare, edit, and review documents, presentations, reports, and proposals. Maintain accurate records and filing systems.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
• Project Assistance: Assist in managing special projects, conducting research, and providing reports to the Director as required.
• Office Administration: Coordinate office operations and manage supplies and office equipment as needed.
• Expense Management: Track and manage expenses for the team, including preparing and submitting expense reports.
• Relationship Management: Build strong relationships with key stakeholders and team members to ensure efficient communication and collaboration.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, Science Graduate or a related field is preferred.
• Experience: 3-4 years of experience as an Executive Assistant, preferably supporting senior leadership.

Skills:

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and work under pressure.
• High level of attention to detail and problem-solving skills.
• Strong interpersonal skills and ability to work independently.

Preferred Qualities:

• Discreet and trustworthy with a proactive approach to tasks.
• Flexibility and adaptability to changing priorities and schedules.
• Strong work ethic with a positive attitude and willingness to take on new challenges.

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Paid sick time

Ability to commute/relocate:

• Indore, Indore, Madhya Pradesh: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Language:

• English (Required)

Location:

• Indore, Indore, Madhya Pradesh (Required)

Work Location: In person

Application Deadline: 01/09/2025
Expected Start Date: 15/09/2025