Executive Assistant to Director

Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

• Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Maintain Minutes of Meetings
• Proficient in Excel and Power Point
• Proficient in Canva or like tool
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Prepare presentation of the Director
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Supervise all Departments of Company and report to Director
• Any other duties as may reasonably be required by the Director

Person specification

• Educated to degree level or equivalent.
• Experienced Personal Assistant at senior management level.
• Experience of electronic diary management.
• Experience of working in a Higher Education Environment.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
• Ability to organise and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent in Microsoft Office Word, Excel and PowerPoint.

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Education:

• Diploma (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person