Executive Assistant To Director

Job Description

Role & responsibilities Job Summary We are seeking a dynamic, professional, and highly organized Executive Assistant to support the Director of a leading construction company. The ideal candidate will be proactive, detail-oriented, and possess strong administrative and communication skills. This role involves high-level support requiring discretion, initiative, and efficiency, especially in a fast-paced and confidential environment. Key Roles and Responsibilities Manage the daily calendar of the Director scheduling appointments, meetings, site visits, and follow-ups. Handle internal and external communications on behalf of the Director with utmost confidentiality. Organize and coordinate internal and external meetings , video calls, project briefings, and events. Coordinate travel arrangements , including visa processing, ticket bookings, accommodations, and itineraries. Prepare and edit correspondence, reports, presentations, and other documents as requested. Attend meetings with or on behalf of the Director and prepare detailed minutes and action trackers. Liaise with senior staff, project teams, vendors, consultants, and government authorities as needed. Track project updates, reports, and deadlines , and ensure timely reminders and escalations. Assist in reviewing contracts, purchase orders, and project documentation as directed. Maintain confidential filing systems both hard copy and digital records. Support the Director in strategic planning and monitoring project progress and operational KPIs. Conduct market or competitor research, compile data, and prepare briefings for Director. Manage office protocol, ensuring the Director's office runs smoothly and efficiently. Provide general administrative support to the senior leadership team when required. Preferred candidate profile Proven experience (4+ years) as an Executive Assistant, Executive Secretary, or similar role preferably in the construction or infrastructure sector . Graduate/Postgraduate in Business Administration or a related field. Strong organizational and time-management skills with the ability to multitask and prioritize. Excellent written and verbal communication in English. Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Strong interpersonal skills and the ability to build positive relationships at all levels. Must maintain a high level of discretion, professionalism, and confidentiality. Capable of working independently and making informed decisions. Comfortable with field/site coordination and flexible with work hours when needed.