Executive Assistant to Director

Job Title: Executive Assistant to the Director (Travel Intensive)

Job Summary

We are seeking a proactive, highly organised, and exceptionally adaptable Executive Assistant (EA) to provide comprehensive, high-level administrative support to our Company Director. This dynamic role is fundamental to the Director's efficiency, requiring a candidate who can serve as an executive liaison and expertly manage a complex, travel-intensive schedule.

The successful candidate must be prepared for frequent and compulsory domestic travel, primarily between Hyderabad and Delhi, accompanying the Director to all required engagements.

Key Responsibilities

1. Executive and Communication Management

• Gatekeeping: Efficiently screen, answer, and direct all inbound calls and manage messages with professionalism and discretion.
• Meeting Coordination: Proactively manage the Director's schedule, including fixing, scheduling, and coordinating both internal and external meetings across multiple time zones.
• Client Interaction: Professionally handle outbound calls and attend or represent the Director in face-to-face meetings as required.
• Correspondence: Draft, proofread, and format confidential reports, emails, and presentations on behalf of the Director.

2. Travel and Logistics Management

• Operational Assistance: Provide day-to-day work support and high-level assistance to the Director, ensuring seamless business operations.
• Mandatory Travel: Travel extensively and frequently with the Director between the primary business hubs of Hyderabad and Delhi, ensuring punctuality and readiness for all engagements.
• Logistics Handling: Manage end-to-end travel arrangements, including booking flights, rail, ground transportation, and accommodation.
• Expense Coverage: All business travel and accommodation expenses for the EA will be fully covered by the company.

3. Flexibility and Discretion

• Availability: Must be flexible with working hours, including the capacity to monitor and respond to urgent calls and complete work assignments post-working hours as needed to support the Director's schedule.
• Confidentiality: Maintain the highest level of confidentiality and professional discretion in handling sensitive information.

Required Qualifications and Skills

• Education (Mandatory): Graduate degree from a recognised university.
• Education (Preferred): An MBA or equivalent Master's degree in Business Administration, Management, or a related field is highly preferred.
• Communication Skills (Mandatory): Excellent verbal and written communication skills in English are essential for clear and professional interaction with high-level stakeholders.
• Technical Proficiency (Mandatory): Strong and proven proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for reporting, documentation, and presentation creation.
• Experience: Previous experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management is beneficial.

Important Note on Travel and Availability

Due to the essential and non-negotiable requirement of providing direct, in-person support and frequent inter-city travel (primarily Hyderabad and Delhi) with the Director, the selected candidate must demonstrate complete and consistent availability for travel and communication outside of standard working hours. Candidates must be fully prepared to travel extensively and frequently.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Education:

• Master's (Required)

Work Location: In person