Executive Assistant to Director

Job Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the Managing Director (MD) who can efficiently manage day-to-day responsibilities, follow-ups, and coordination tasks. The ideal candidate must possess strong follow-up skills and an administrative mindset. We are not looking for a conventional secretary, but someone with the energy and sharpness similar to the character "Andy Sachs" from The Devil Wears Prada – or someone we can train to become that.

Experience Required:

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator supporting senior leadership (preferably the MD/CEO).
• Steady experience in admin or coordination roles.
• Should not have a history of frequent job changes.

Educational Qualifications:

• Graduate (preferably from a Secretarial/Administrative college or with training in office administration).

Key Skills Required:

• Excellent Follow-Up Skills – non-negotiable.
• Proficient in MS Office, especially Excel (VLOOKUP, HLOOKUP, Pivot Tables) and Word.
• Good command over spoken and written English.
• Knowledge of shorthand is a plus.
• Comfortable handling both official and personal tasks of the MD.
• Good at Google Search and basic online research.
• Capable of drafting professional emails, letters, and taking dictation.

Personal Attributes:

• Honest and reliable.
• Stable job history.
• Preferably married with children (not mandatory).
• Should reside within 45 minutes commuting distance from the office.
• Appearance is not a selection criterion.
• Open to occasional out-of-hours tasks or requests.

Interview & Evaluation Process:1. Background Discussion:

• Personal background, education, and life journey.
• Career timeline: jobs held, reasons for leaving, key responsibilities.
• Explanation of any career gaps.

2. Family Background Check:

• Details about parents, siblings, spouse, and children.
• How personal responsibilities (especially with kids) are managed.

3. Integrity & Reference Check:

• Candidate must provide previous company references.
• Reference checks will be done via official landline numbers only.
• We will evaluate:
• Strengths and weaknesses
• Integrity and reliability
• Task follow-up capability
• Proactiveness and responsibility

4. Skill Assessment:

• Detailed discussion on responsibilities in previous roles.
• Real-life scenario questions (task follow-up, team coordination, handling egos).
• Excel skills test (VLOOKUP, Pivot, linking sheets, etc.).
• Written English test (letter drafting, email writing).
• Google search task

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Paid sick time

Schedule:

• Day shift