Executive Assistant to Director

Job Summary:

The Executive Assistant provides high-level administrative support to executives, ensuring the smooth functioning of their schedules and operations. This role involves managing calendars, coordinating meetings, handling correspondence, and acting as a liaison between the executive and other stakeholders.

Key Responsibilities:1. Administrative Support:

• Manage and organize the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, materials, and minutes for meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.

2. Communication Management:

• Screen and prioritize emails, calls, and other communications on behalf of the executive.
• Act as a liaison between the executive and internal/external stakeholders.
• Handle sensitive and confidential information with discretion.

3. Meeting Coordination:

• Plan and coordinate meetings, including logistics, technology setup, and participant communication.
• Ensure executives are well-prepared with relevant documents and briefings.

4. Travel Arrangements:

• Organize domestic and international travel, including flights, accommodations, and itineraries.
• Manage travel expenses and prepare expense reports.

5. Project Management:

• Assist with special projects, research, and data analysis as assigned by the executive.
• Track deadlines, deliverables, and follow-ups for key initiatives.

6. Office Management:

• Maintain and organize the executive’s office and files, both physical and digital.
• Order supplies, manage subscriptions, and handle vendor relations as needed.

Qualifications and Skills:Education:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

Experience:

• Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role.

Skills:

• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and scheduling tools.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• High level of discretion, professionalism, and attention to detail.
• Familiarity with project management tools and techniques (preferred).

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person