Executive Assistant To Chief Executive Officer

Role & responsibilities Calendar Management: Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences. Coordinate with internal and external stakeholders to schedule and prioritize appointments effectively. 2. Communication: Serve as the primary point of contact for the executive, screening and prioritizing incoming communications, including emails, phone calls, and correspondence. Draft and prepare emails, letters, memos, and reports on behalf of the executive. 3. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, for business trips and conferences. Prepare travel agendas and ensure all travel arrangements align with the executive's schedule and preferences. 4. Meeting Support: Coordinate and prepare materials for meetings, including agendas, presentations, and documentation. Attend meetings as required, take minutes, and follow up on action items and decisions. 5. Information Management: Organize and maintain electronic and paper files, records, and databases in a systematic and accessible manner. Ensure confidentiality and security of sensitive information. 6. Office Management: Oversee the smooth operation of the executive's office, including managing office supplies, equipment, and facilities. Liaise with IT, facilities, and other departments to address any office-related issues or needs. 7. Project Assistance: Provide administrative support for special projects, initiatives, and events as assigned by the executive. Assist in research, data analysis, and preparation of presentations or reports. 8. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Serve as a liaison between the executive and various departments, conveying messages and ensuring timely follow-up. 9. Expense Management: Process and reconcile expense reports and invoices, ensuring accuracy and adherence to company policies and budgets. Track expenses and maintain records for financial reporting purposes. 10. Priority Management: Anticipate and prioritize tasks and deadlines to proactively support the executive's objectives and responsibilities. Handle ad hoc requests and administrative duties efficiently and effectively