Executive Assistant To Chief Executive Officer

Role & responsibilities

Strategic Calendar & Time Management

• Manage an extremely active and dynamic calendar of appointments; ensure the CEOs schedule stays on track and aligns with strategic priorities.
• Master the art of "calendar Tetris," resolving scheduling conflicts proactively and diplomatically.
• Coordinate complex domestic and international travel arrangements, including detailed itineraries, visas, and logistics.

Communication & Gatekeeping

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s inbox: prioritize emails, draft responses on their behalf, and ensure critical items are flagged for immediate attention.
• Serve as a "gatekeeper" to ensure the CEO’s time is protected for high-value work, while maintaining a positive image for the company.

Meeting Preparation & Execution

• Prepare briefing materials, agendas, and presentations for board meetings, leadership off-sites, and external partnerships.
• Attend key meetings to take minutes, track action items, and ensure follow-up tasks are completed by the leadership team.

Project Management & Operations

• Handle special ad-hoc projects, ranging from event planning to market research.
• Process expense reports and manage light personal administrative tasks for the CEO to maximize their efficiency.
• Maintain strict confidentiality regarding sensitive information, including financial data, personnel matters, and strategic plans.

Preferred candidate profile

• Experience:

  5+ years of experience as an Executive Assistant, preferably supporting C-Level executives or in a high-growth startup environment.

• Education:

  Bachelors degree preferred, or equivalent professional experience.

• Tech Savvy:

  Expert proficiency in [Google Workspace / Microsoft Office 365], Zoom, Slack, and project management tools (e.g., Asana, Trello).

• Communication:

  Exceptional written and verbal communication skills; ability to replicate the CEO’s voice in written correspondence.