Executive Assistant to CEO

We are seeking a highly competent, disciplined, and proactive Executive Assistant (EA) to work closely with senior leadership and support cross-functional operations across administration, coordination, reporting, and executive execution.

This role is designed for individuals who can operate with clarity under pressure, manage multiple priorities, and maintain strict confidentiality, while ensuring smooth communication and follow-through across departments. The position carries high responsibility and accountability, including availability beyond standard working hours as required.

Core Responsibilities

Executive & Administrative Support

• Provide direct, high-level administrative support to senior executives
• Manage executive calendars, meetings, travel coordination, reminders, and follow-ups
• Prepare professional reports, presentations, summaries, and official correspondence

Cross-Functional Coordination

• Act as a central coordination point between departments (HR, Operations, Sales, Marketing, Finance as required)
• Collect updates from teams and convert them into clear, structured reports for management review
• Ensure alignment, timely communication, and execution of management directives

Task & Operations Management

• Track tasks, priorities, and deadlines assigned by management
• Follow up consistently with teams to ensure accurate and timely completion
• Maintain structure, discipline, and documentation across responsibilities

Reporting & Documentation

• Maintain internal trackers, records, and confidential documentation
• Assist management with summaries, internal reports, and performance overviews

Confidentiality & Professional Conduct

• Handle sensitive information with the highest level of discretion
• Maintain confidentiality regarding company operations, leadership matters, and strategy

Required Qualifications

• Minimum 4+ years of experience as an Executive Assistant / Admin / HR / Operations professional
• Strong English communication skills (written and verbal)
• Proven ability to organize, prioritize, and manage multiple tasks simultaneously
• High attention to detail with strong follow-up discipline
• Ability to work independently in a fast-paced, high-expectation environment
• Comfortable with on-call availability and extended responsibility
• Proficient in Microsoft Office (Word, Excel, PowerPoint); quick to adapt to internal systems

Preferred (Strong Advantage)

• Experience supporting senior management or founders
• Exposure to reporting, coordination, or operations in a corporate environment
• Ability to anticipate needs, think ahead, and solve problems proactively

Professional Attributes We Expect

• Highly detail-oriented and process-driven
• Self-motivated with strong ownership mindset
• Calm, reliable, and professional under pressure
• Collaborative team player who enforces clarity and accountability
• Adaptable to changing priorities without loss of accuracy

Why Join Us

• Direct exposure to senior leadership and decision-making
• Opportunity to understand and contribute across multiple business functions
• Performance-driven, professional work culture
• Long-term role with growth and responsibility, not a support-only position

How to Apply

• Apply via Indeed Apply
• Or email your CV to [email protected]

Subject Line: Executive Assistant – Kochi

Important Notice (Read Carefully)

This is a high-responsibility role requiring discipline, consistent follow-ups, confidentiality, and availability beyond standard office hours.
Candidates who are not comfortable with accountability, coordination pressure, or on-call expectations are strongly advised not to apply.

Job Type: Full-time

Pay: ₹30,000.00 - ₹70,000.00 per month

Application Question(s):

• We must fill this position urgently. Can you start immediately?
• How many years of work experience do you have with managing an organization?

Experience:

• total work: 5 years (Preferred)
• Organisational Management: 5 years (Preferred)

Language:

• Hindi (Preferred)

Work Location: In person