Executive Assistant

• As an Executive Assistant at TaskUs, youre more than just an adminyoure a strategic partner and a key driver of business operations.
• Your day will often begin with managing your executives calendar, prioritizing their agenda, and ensuring their time is spent on what truly matters. Youre not just balancing schedulesyoure orchestrating productivity. With daily exposure to highly confidential information, youre expected to handle everything with tact, discretion, and professionalism.
• Beyond traditional admin support, youll take on tasks that drive company-wide initiatives, coordinate with diverse teams, and facilitate seamless execution. Whether its preparing impactful presentations, crafting effective communications, or capturing meeting notes with action items for follow-up and closure, your role extends far beyond the desk.
• Youll also play a key role in organizing on-site employee engagement activities and coordinating client visits, executive visits, and leadership visits. Beyond that, youll serve as a trusted gatekeeper for your executive, confidently following up on information and ensuring seamless alignment across stakeholders.
• Flexibility is keyyour hours and focus will vary depending on major site activities or client needs, but your impact will always be evident.
• Are you ready to step into a role where you dont just support, but lead, influence, and make a difference? Become an Executive Assistant at TaskUs and unleash your Rockstar potential!

What are we looking for in an Executive Assistant?

Were seeking someone who excels as a gatekeeper for their executives professional life, taking ownership of tasks and ensuring everything runs seamlessly. Your expertise in administrative support is key, but were also looking for a multi-talented individual who thrives in a dynamic and fast-paced environment.

If youre a master organizer, detail-oriented, and thrive in a dynamic environment, this role will give you the opportunity to showcase your expertise and make a meaningful impact. Are you ready to step into this pivotal role?

Join us as an Executive Assistant and be a driving force behind our success!

Key Requirements:

• Experience and Education: At least 3 years of relevant experience, a graduate, and a quick and eager learner.
• Administrative Expertise: Strong background in managing calendars, emails, and professional priorities for an executive.
• Event Execution: Experience in organizing employee engagement activities, coordinating client visits, managing executive and leadership site visits, organizing off-sites, townhalls, RnR events.
• Analytical and Technical Skills: Proficiency in creating dashboards, preparing reports, and analyzing data to craft one-page summaries or impactful slide decks. Must be adept at Google Workspace and Microsoft Office applications (Excel, Sheets, Slides)

• Attention to Detail: A meticulous approach to tasks, ensuring everything is accurate and on point.
• Strong Communicator: Exceptional written and verbal communication skills, with a knack for designing & drafting effective communications and presentations on the executives behalf.
• Communication and Interpersonal Skills: Strong ability to build rapport and work effectively with teams across the organization globally.
• Team Player: Ability to collaborate across global teams and build strong relationships with stakeholders.
• Ownership and Initiative: Highly motivated, self-driven, and capable of independently managing projects with a strong sense of accountability.
• Confident and Adaptable: Able to handle pressure with grace, take initiative, and make decisions with confidence.

• Lead initiatives with a strategic mindset, ensuring seamless execution and alignment with organizational goals.