Executive Assistant

Job Title: Executive Assistant to the Chairman
Location: Hyderabad
Reports To: Chairman

Job Summary:

The Executive Assistant to the Chairman provides high-level administrative support to the Chairman and the Board of Directors. This role requires exceptional organizational, communication, and multitasking skills to manage schedules, coordinate meetings, facilitate communication, and handle sensitive information. The ideal candidate must be proactive, detail-oriented, and capable of operating in a fast-paced and demanding environment.

Key Responsibilities:

1. Calendar & Meeting Management

• Manage the Chairman’s daily schedule, ensuring efficient time management.
• Plan, schedule, and coordinate meetings, appointments, and conferences.
• Prepare agendas, briefing materials, and minutes for meetings.
• Ensure follow-up on key action points from meetings.

2. Communication & Correspondence

• Act as the primary point of contact for internal and external stakeholders.
• Draft, review, and manage emails, reports, presentations, and other documents.
• Represent the Chairman in interactions when required, upholding the company's brand and tone.
• Maintain professional relationships with clients, board members, investors, and senior executives.

3. Document & Information Management

• Handle confidential documents and ensure their secure management.
• Prepare reports, presentations, and official correspondence.
• Maintain organized records and retrieve necessary documents as required.

4. Confidentiality & Discretion

• Handle sensitive information with the utmost confidentiality and discretion.
• Ensure all communications and documentation are appropriately secured and managed.

5. Event & Travel Management

• Arrange complex travel schedules, including flights, accommodations, and logistics.
• Plan and coordinate corporate events, conferences, and industry-related functions attended by the Chairman.
• Oversee event logistics, guest lists, and materials to ensure smooth execution.

6. Administrative Support

• Manage expense reports, invoices, and financial documentation related to the Chairman’s activities.
• Assist with special projects and initiatives as directed by the Chairman.
• Ensure smooth day-to-day operations within the Chairman’s office.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as an Executive Assistant, preferably at the C-suite level.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and the ability to work under pressure.
• Professional demeanor and ability to interact with high-level executives.
• Flexibility to work beyond regular office hours when required.

Working Conditions:

• Work Environment: Office-based with occasional travel as per the Chairman’s schedule.
• Hours: Full-time, with flexibility to work outside regular hours as needed.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Language:

• English (Required)

Work Location: In person