Executive Assistant

Designation - Executive Assistant to the Founder

Department - Administration

Location Bangalore

Qualification – Graduation from Tier-1 / Tier-2 College/ Tier 3

Job Overview The Executive Assistant (EA) to the Founder requires exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism. The EA serves as the primary point of contact for internal and external stakeholders and plays a critical role in ensuring the Founder’s schedule, communications, and daily operations run smoothly.

Areas of Responsibility

1. Managing the Founders Calendar and Schedule

Coordinate and manage the Founder’s Inbox, calendar, including meetings, appointments, and travel arrangements.

Prioritize and schedule meetings, ensuring efficient use of the Founder’s time.

Communication and Correspondence Management

Prioritize and schedule meetings, ensuring efficient use of the Founder’s time.

Handle correspondence, emails, phone calls, and inquiries on behalf of the Founder.

Draft necessary communication for emails, meetings, seminars, etc.

Prepare and proofread documents, reports, and presentations as needed.

1. Travel Coordination, Logistics and Office Management

Organize domestic and international travel logistics, including flights, accommodations, and itineraries.

Ensure all travel arrangements align with the Founder’s preferences and schedule.

Oversee the Founder’s office operations, including office supplies, equipment, expense reports, etc.

1. Meeting Coordination

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Prepare meeting agendas, attend meetings, take minutes, and follow up on action items as directed by the Founder

Coordinate logistics for board meetings and other executive-level gatherings.

1. Information and Data Management Data Driven Skill Set

Gather, compile, and analyze data for reports and presentations.

Maintain confidential files and documents, exercising discretion and confidential