Executive Assistant

• Manage complex administrative and organizational assignments independently.
• Handle general administrative tasks and maintain administrative processes.
• Inform, advise, and support the Head of Business Solutions International and the team on processes, guidelines, and services specific to the department

Meeting and Travel Management:

• Schedule and manage on-site, off-site, and virtual meetings across international time zones.
• Organize and maintain logistics for business travel, including visas and reservations.
• Submit expense reports as needed

Project Coordination:

• Act as a project coordinator/manager for administrative projects, including design, planning, implementation, and communication.
• Support optimization of current processes and introduction of new or modified processes

Documentation and Communication:

• Prepare technical presentations, graphs, spreadsheets, and management reports.
• Create and maintain contact lists, correspondences, and emails.
• Take minutes during key meetings and department meetings

Stakeholder Management:

• Cover all administrative tasks to manage internal and external stakeholders.
• Arrange and follow up on national and international travel arrangements involving multiple locations and individuals

Minimum Requirements:

• Bachelor s degree or equivalent experience.
• Strong organizational and time-management skills, with the ability to prioritize tasks.
• Excellent verbal and written communication skills, with a keen attention to detail.
• Tact and confidentiality in handling sensitive, confidential information.
• Ability to balance multiple priorities while remaining proactive, adaptable, and efficient.
• Advanced technical skills including MS Word, Excel, and PowerPoint

Work Experience:

• 5+ years of experience providing administrative professional support to senior executives.
• Experience working in a large, dynamic, fast-paced, and highly matrixed organization.
• Experience arranging international travel and expense reimbursement.
• Project management certification is a plus

Skills:

• Proactive thinking and managing challenges.
• Effective communication and customer-focused solutions.
• Cross-cultural experience and managing diversity.
• Collaborating across boundaries and best practice sharing

Skills Desired

Administrative Assistance, Adobe InDesign, Advertising Campaigns, Business Networking, Communication Skills, Curiosity, Customer Retention, Digital Marketing, Email Marketing, Marketing Collateral, Marketing Communications, Marketing Plans, Mobile Marketing, Press Releases, Social Media, Sop (Standard Operating Procedure), Trade Shows