Executive Assistant

Role & responsibilities

1. Executive Support:

• Manage the Chief Executives calendar, appointments, meetings,

and travel arrangements.

• Screen and prioritize emails, calls, and correspondence; ensure

timely responses and follow-ups.

• Prepare agendas, minutes, presentations, and briefing documents

for meetings and events.

2. Communication & Coordination:

• Act as a liaison between the Chief Executive and internal teams,

external stakeholders, and government agencies.

• Coordinate inter-departmental communications on behalf of the

Chief Executive.

3. Project Management:

• Assist in tracking key strategic initiatives, monitoring progress,

and reporting on deliverables.

• Ensure timely submission of reports, documents, and project

updates.

4. Confidentiality & Documentation:

• Maintain strict confidentiality of sensitive information and

executive-level documents.

• Organize and manage records, reports, files, and documentation

systematically.

5. Meeting & Event Management:

• Coordinate internal and external meetings and special events

attended by the Chief Executive.

• Ensure all logistical and operational arrangements are handled

smoothly.

6. Research & Analysis:

• Conduct background research, compile data, and provide

analytical support to aid decision-making by the Chief Executive.

7. Administrative Tasks:

• Handle expense claims, reimbursements, and related

administrative paperwork for the Chief Executive.

• Perform any other duties as assigned by the Chief Executive from

time to time.

Desired Attributes

High degree of professionalism and integrity

Strong time management and multitasking abilities

Proactive, self-motivated, and resourceful

Discreet and trustworthy with confidential information

Effective stakeholder management