Executive Assistant – Operations & Management Support

Job Title: Executive Assistant – Operations & Management Support Location: Remote (India Preferred) Working Hours: Flexible with overlap to US Eastern Time Zone Reporting To: Senior Management Job Overview We are seeking a highly organized, detail-oriented, and proactive Virtual Assistant to support our senior management team in ensuring operational efficiency and team adherence. This role is critical for maintaining workflow discipline, coordinating cross-functional teams, and ensuring that all tasks and responsibilities are executed seamlessly. The ideal candidate should possess excellent communication skills, a strong ability to multitask, and a passion for organization. You will play a pivotal role in driving accountability, setting up meetings, tracking adherence to schedules, and following up on project milestones. Key Responsibilities Work closely with senior managers to monitor and track task assignments across Sales, Execution, and Digital Marketing teams. Track and ensure timely completion of all assigned tasks by respective team members and managers. Effectively manage time and handle multiple ongoing projects with exceptional organizational skills. Multitask efficiently without compromising on quality and deadlines. Schedule, organize, and manage internal meetings using Microsoft Teams, Google Meet, and WhatsApp as required. Prepare and circulate daily, weekly, and monthly adherence and performance reports. Consistently follow up with teams and individuals to ensure adherence to daily routines and performance expectations. Take ownership of monitoring project deadlines and ensuring that no deliverables are delayed. Maintain detailed documentation of meetings, decisions, action items, and project updates. Support management in organizing and managing partner/vendor communications when required. Assist in preparing management reports and presentations for regular review meetings. Coordinate effectively across different time zones to ensure global team alignment. Required Skills & Qualifications Proven experience as a Virtual Assistant, Executive Assistant, or in a similar operations coordination role. Excellent verbal and written communication skills in English. Exceptional organizational skills with the ability to prioritize and manage time efficiently. Strong multitasking abilities to handle multiple responsibilities simultaneously. Ability to work independently with minimal supervision and handle sensitive information confidentially. High attention to detail and a proactive approach to problem-solving. Strong follow-up and accountability management capabilities. Proficiency in Microsoft Teams, Google Meet, and other virtual collaboration tools. Familiarity with CRM systems and performance tracking tools is a plus. Preferred Qualifications Any degree. Prior experience working with Sales, Digital Marketing, or Operations teams is preferred. Show more Show less