Executive Assistant

Role & responsibilities

Job Title: Executive Assistant to Senior Leadership

Location: Chennai, Tamil Nadu

Organization: Maxivision Group of Eye Hospitals

Department: Executive Office

Reports To: Chairman & Senior Leadership Team

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to the senior leadership team, primarily based out of our corporate office in Chennai. This individual will play a critical role in enhancing the effectiveness of leadership by managing schedules, facilitating communication, and supporting key projects and operational tasks.

Key Responsibilities :

• Manage and maintain executive calendars, schedule meetings, and coordinate appointments across departments and locations.
• Organize travel itineraries, accommodations, and logistics for national and international travel.
• Draft, review, and manage high-level correspondence, reports, and presentations.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in preparing documents for board meetings, reviews, and strategic discussions.
• Coordinate with department heads, hospital administrators, and external partners as needed.
• Track project milestones, meeting follow-ups, and strategic deadlines on behalf of the leadership team.
• Support in planning corporate events, meetings, and internal communications.
• Act as a liaison between the leadership and various internal and external stakeholders.
• Perform general administrative tasks, such as filing, expense reporting, and office resource management.

Preferred candidate profile:

• Bachelors degree required; masters degree or MBA is a plus.
• Minimum 8 years of experience in an executive assistant or administrative support role, preferably in healthcare, hospitals, or service sectors.
• Excellent written and verbal communication skills in English (proficiency in Tamil is an advantage).
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar and project management tools.
• Strong organizational skills with the ability to multitask, prioritize, and meet deadlines.
• High level of integrity, confidentiality, and attention to detail.
• Ability to work in a fast-paced environment and manage tasks with minimal supervision.

To Apply:
Send your updated resume and cover letter to madhu.n@maxivision.in or WhatsApp :9100223452 with the subject line Executive Assistant Chennai”.

Job Type: Full-time

Pay: ₹1,000,000.00 - ₹1,500,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance
• Life insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Experience:

• Executive Assistant: 6 years (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person

Application Deadline: 30/06/2025