Job
Description
Role Overview: As the Executive Assistant (EA) at Lenovo, you will be the primary point of contact for the Executive Director, providing high-level administrative support and coordination. Your role will require exceptional organizational skills, effective communication, and the ability to multitask efficiently to manage complex schedules, travel logistics, expense reporting, and executive-level correspondence. Key Responsibilities: - Calendar Meeting Management: - Proactively manage and prioritize the Executive Director's calendar to ensure optimal use of time. - Schedule, coordinate, and prepare for internal and external meetings, including agenda creation and supporting materials. - Anticipate conflicts, resolve scheduling challenges, and ensure timely reminders. - Administrative Support: - Draft, review, and manage executive-level correspondence, presentations, and reports. - Maintain accurate records, files, and confidential information. - Act as a liaison between the Executive Director and stakeholders, ensuring professional communication. - Travel Logistics: - Arrange and manage complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation. - Ensure smooth execution of travel with detailed itineraries and contingency planning. - Track travel expenses and reconcile with finance. - Finance Invoicing: - Handle invoice processing, expense reports, and reimbursements in line with company policies. - Monitor and manage department-related administrative budgets. - Coordination Stakeholder Engagement: - Serve as the point of contact for internal teams, external partners, and clients on behalf of the Executive Director. - Support the organization of leadership team meetings, workshops, and offsites. - Ensure effective follow-up on action items and deadlines. - Special Projects Additional Support: - Assist in preparing presentations, data, and reports for board meetings, reviews, and leadership forums. - Coordinate cross-functional initiatives as assigned. - Undertake other administrative and project-based tasks to enable the Executive Director's strategic focus. Qualifications Skills: - Bachelor's degree in Business Administration, Management, or related field preferred. - 5+ years of experience as an Executive Assistant, preferably supporting senior leaders in a global organization. - Strong organizational and time-management skills with proven ability to multitask. - Excellent communication (written and verbal) and interpersonal skills. - High proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint). - Discretion and integrity in handling confidential information. - Ability to work independently with minimal supervision and adapt quickly in a fast-paced environment.,
