Executive Assistant

What this job involves: Key Skills

• Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support

• Prepare a range of non-routine correspondence according to company guidelines
• Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.: contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
• Coordinate work with third-party suppliers - both internal and external - to address support needs and issues on behalf of the executive
• Arrange conference calls, video conferences or data conferences occasionally involving a global audience
• Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
• Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
• Review and sort paper-based and electronic mail, identify action required and take action where appropriate
• Assist with miscellaneous complex administrative tasks (i.e., locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
• Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed
• Develop relationships with executives clients and their EA s
• Provide telephone support (i.e. Answer calls promptly and courteously). Act as executives representative to independently handle calls
• May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
• Maintain voicemail and email distribution lists

Sound like you In this role, your key responsibilities will include:

• 2-3 years of experience in a EA role
• Be able to adapt to changes in business priorities
• IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills with confident to interact with people at senior levels
• Mastery of stakeholder's relationships and collaborative working with colleagues and peers of all levels.
• Proactive display initiative and work well under pressure
• Effective team player, flexible and with the ability to work independently
• Excellent written and verbal English
• Excellent organisational skills and ability to prioritize effectively
• High level of accuracy
• Excellent customer services skills
• Ability to independently solve problems and make recommendations.
• Sense of confidentiality, discretion
• Strong diary management (multiple diaries)
• Experience booking complex international travel
• Providing an advanced level of executive support to various executives with complex organizational responsibilities.
• Liaison between the executives and his/her organization.
• Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment.
• Requires a good understanding of the executives organization, along with the business knowledge to communicate and work effectively with the executive s organization and clients.