Executive Assistant

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant (EA). The successful candidate will play a crucial role in supporting our core team by managing their schedules, coordinating meetings, handling communication, and providing administrative assistance. This position requires a professional and discreet individual who can work independently and collaboratively in a fast-paced and dynamic work environment.

Responsibilities:

Calendar Management:

• Coordinate and manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Proactively anticipate scheduling conflicts and ensure efficient time management.

Communication Management:

• Act as a primary point of contact for internal and external communications on behalf of the executives.
• Draft and edit emails, memos, reports, and other documents with a high level of accuracy and professionalism.

Meeting Coordination:

• Arrange and organize internal and external meetings, ensuring all necessary resources and materials are prepared.
• Prepare meeting agendas, take minutes, and distribute relevant information as needed.

Travel Arrangements:

• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
• Provide detailed itineraries and travel packs to executives prior to trips.

Document Management:

• Organize and maintain executive files, documents, and records, ensuring confidentiality and easy retrieval.

Administrative Support:

• Handle administrative tasks such as expense reports, invoice processing, and other ad-hoc requests.
• Assist with special projects and initiatives as assigned by the executive team.
• Relationship Management:
• Build and maintain strong working relationships with internal and external stakeholders.
• Serve as a liaison between executives and various departments within the organization.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with discretion.
• Strong attention to detail and problem-solving skills.

Attributes:

• Proactive and self-motivated.
• Excellent time-management skills.
• Ability to thrive in a fast-paced environment.
• Professional and polished demeanor.
• Strong interpersonal skills.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

• Are you currently residing in Mumbai?
• Are you comfortable commuting to this job's location?(Andheri)
• This role requires good verbal and written communication skills. Do you meet the criteria?
• Is your expected CTC between 20k-25k per month?

Work Location: In person