Executive Assistant

Job Summary:

As the Executive Assistant to the CEO of Indian Bank's wholly owned subsidiary, you will play a key role in supporting executive-level operations on a part-time basis. You will manage the CEO's calendar, coordinate high-level meetings, ensure smooth communication with internal departments and Indian Bank stakeholders, and take ownership of critical administrative and documentation tasks. The ideal candidate will be detail-oriented, possess strong communication and multitasking skills, and have prior experience working with senior leadership.

Educational Qualification:

• Graduate degree in any discipline from a recognized university (Govt. of India / AICTE / UGC approved).
• Postgraduate qualification in Management is an added advantage.

Desired Experience:

• Minimum 3 years of total work experience.
• At least 1 year of experience as an Executive Assistant to a CEO / MD / ED / CGM / GM or equivalent senior leadership.

Roles and Responsibilities:

• Manage the CEO's Calendar and Schedule

• Schedule meetings, appointments, and maintain an organized calendar for the CEO. Ensure timely reminders and updates.

• Travel and Logistics Management

• Plan and coordinate all travel arrangements and logistics for the CEO, including tickets, accommodation, and itineraries.

• Communication and Correspondence

• Act as a communication bridge between the CEO, internal departments of the subsidiary, and stakeholders from Indian Bank. Ensure timely and accurate flow of information.

• Ownership of Documentation

• Draft official communications, reports, presentations, and other documents on behalf of the CEO. Maintain confidentiality and accuracy in documentation.

• Administrative Responsibilities

• Oversee administrative functions ensuring efficient operations and a positive work environment.
• Manage office facilities including maintenance, security, and technology systems.
• Maintain manual and digital management information systems.
• Manage and monitor the administrative budget in line with company guidelines.
• Prepare reports and presentations containing statistical and operational data.
• Draft and implement policies and procedures related to administration.
• Supervise diversified administrative operations, possibly across multiple locations.
• Ensure safety, security, and coordination with the parent bank and sister concerns when required.

Desired Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), email systems, video conferencing, and other productivity tools.
• Excellent communication skills both written and verbal.
• Strong organizational and multitasking abilities.
• Research and analytical skills to support the CEO in decision-making.
• Ability to monitor and follow up on key tasks and initiatives.
• Good interpersonal skills to liaise across departments and with external stakeholders.