Executive Assistant

Job Description

Job Summary: We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support our CEO in the management of business and all personal matters in India. The ideal candidate will be responsible for office coordination, and providing strategic administrative support while maintaining utmost confidentiality and professionalism. This role requires a high level of multitasking, interpersonal skills, and the ability to liaise with internal and external stakeholders across geographies. They should have the ability to scale up to represent the CEO in the relevant social peer group as well as interact with junior personnel and manage the execution of various tasks and responsibilities Key Responsibilities: · Client Co-ordination: Managing customer interactions in close coordination with the Managing Director to ensure seamless communication and relationship management · Travel Co-ordination Organize and manage domestic and international travel arrangements including visas, itineraries, and accommodations. · Project Co-ordination: Support on executive-led initiatives and special projects with timely follow-ups and progress tracking. · Administrative Support: Manage the Indian calendar for both office and personal hours. Schedule meetings, prepare agendas, take minutes, and handle correspondence. · Personal & Business Coordination: Manage both personal and business-related tasks efficiently to assist in balancing executive workloads. o Assists the CEO in the management and discharge of social activities during both business and personal hours. This includes management and organization of social and business contacts including gift lists, holiday cards, birthdays, etc. · International Coordination: Collaborate with teams across different time zones for seamless communication and workflow. Interfacing with the CEO’s personal staff in Europe and America for global co-ordination of calendar and activities · Stakeholder Engagement: Act as a reliable point of contact for both internal teams and external partners. Answer phone calls and direct calls to appropriate parties or take messages. Qualifications & Experience: · MBA or equivalent qualification. · Minimum 8 years of experience in EA roles to MD or C-suite executives · Proficient in MS Office Suite (especially MS Excel , Word, Outlook, and PowerPoint). · Strong multitasking and time management abilities. · Exceptional organizational and project coordination skills. · Proactive and self-driven approach to work. · Excellent interpersonal and communication skills . · Strong written and verbal communication skills. · Handle sensitive information with discretion and professionalism. · Ability to engage with senior stakeholders and maintain professional relationships. · Comfortable working in a fast-paced, dynamic environment with global teams. · Excellent people interpersonal within the company and the external business and social relationships of the CEO Hours of Work: IST 15:00 to 00:00 hours. (Flexible Shifts) Mandatory Work from Office Show more Show less