Executive Assistant

Key Responsibilities:

• Calendar & Schedule Management:

  Manage the SVPs calendar, including scheduling, rescheduling, and prioritizing meetings, calls, and travel arrangements.

• Liaison with Chairperson’s Office:

  Coordinate closely with the Chairperson’s Office to align meetings, reviews, and other organizational priorities.

• Media Coordination:

  Work with media representatives to schedule interviews and ensure smooth communication between the SVP and external media.

• Bills & Payments:

  Handle bills, invoices, reimbursements, and payment processing in line with company policies.

• Reporting & Documentation:

  Prepare departmental reports, dashboards, and presentations. Maintain relevant records and databases for smooth functioning.

• Communication Management:

  Draft and manage correspondence, internal memos, and follow-ups to ensure timely completion of tasks.

• Meeting Support:

  Prepare meeting agendas, compile briefing material, track action items, and circulate minutes of meetings.

• Confidentiality & Discretion:

  Maintain utmost confidentiality while handling sensitive information and supporting decision-making processes.

Qualifications & Skills:

• Graduate degree (Business Administration/Commerce/Arts preferred).
  
• Excellent communication (written & verbal) and interpersonal skills.
  
• Strong organizational, time management, and multitasking abilities.
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to work independently, prioritize tasks, and maintain confidentiality.
  
• Professional demeanor, proactive mindset, and strong stakeholder management skills.