Executive Assistance

Job Description: You will be working as an Executive Assistant (EA) at Randstad Global Capability Center, providing comprehensive administrative support to senior executives to ensure the smooth operation of the office. Your role will involve managing executive schedules, coordinating meetings and events, handling travel arrangements, and facilitating internal and external communications. It is essential to exercise discretion, professionalism, and effective management of multiple priorities. Key Responsibilities: - Administrative Support: - Manage and maintain executive calendars, including scheduling appointments, meetings, and travel. - Coordinate meetings by preparing agendas, taking minutes, and ensuring necessary materials are available. - Handle confidential information with discretion. - Travel & Event Coordination: - Arrange travel itineraries, accommodations, and transportation for executives. - Coordinate logistics for events like conferences, seminars, and internal meetings. - Organize stakeholder visits and manage related logistics. - Expense Management: - Submit and track executive expense reports, including reconciliation of statements. - Assist with benefit reimbursements and procurement support. - Oversee invoice approvals within agreed thresholds. - Communication & Liaison: - Act as the point of contact between executives and internal/external stakeholders. - Facilitate internal communication by drafting and distributing posts for key events. - Ensure effective communication and coordination within the executive office and across departments. - Event & Space Management: - Plan and manage events, including team-building activities and corporate functions. - Collaborate with facilities and management teams on space-related matters. - Manage calendars for practice events, team events, and floor coordination. - Reporting & Documentation: - Maintain and organize all relevant project documents in digital repositories. - Prepare presentations, emails, contracts, and reports for executive review. - Establish a knowledge repository for cross-functional information sharing. Qualifications: - Education: Bachelor's degree required, Master's degree preferred. - Experience: 4-5 years of proven experience as an Executive Assistant or in a similar administrative role. Skills: - Proficiency in Microsoft Office Suite and/or Google Workspace. - Strong organizational and time-management abilities. - Excellent written and verbal communication skills. - Strong attention to detail and ability to handle confidential information. Attributes: - Discretion, confidentiality, and professional demeanor. - Ability to work independently or as part of a team. - Proactive, solution-oriented, with strong problem-solving skills. - International experience and working across time zones preferred. Note: The additional details about the company have been omitted as they were not provided in the job description.,