Executive Administrative Assistant

As a Executive Assistant Officer, you will be facing diverse challenges daily. You will coordinate with internal and external parties, organise events, handle correspondence, and assist with various administrative tasks. 

Role and Responsibilities:

Project management

•      Oversee the project management and timeline of all departments and follow up if needed.

•      Maintain the record of the company’s documents (e.g., legal documents,          business partner profiles).

Scheduling and travel management

•      Manage travel and accommodation arrangements for the domestic/overseas   business trip

•      Manage calendars, meeting schedules and reminders.

Financial management

•   Perform the expense claims.

•   Prepare the expense report.

•      Perform bank reconciliation.

•   Conduct the financial analysis regularly.

•  Record keeping of relevant financial evidence (e.g., receipts).

Business Partner’s relationship management

•  Maintain a good relationship with business partners

Operational Support

•  Provide administrative support to the business streams of the organisation.

Qualifications:

•      Bachelor’s degree in business administration, International Business, or any related field.

•      Possessing working experience as a personal assistant, business administrator, accounting officer, or any related field is preferable.

•      Has good interpersonal and communication skills.

•      Possessing the ability to think critically and logically.

•      Fluent level in English communication skills (e.g. speaking, listening, reading, and writing).

•      Able to handle tasks outside working hours.

•      Has an initiative mind (able to think and perform tasks without being told).